Administration Officer

Soldier On; Cockburn; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Generous paid parental leave

Flexible and hybrid working

Fitness Passport

Employee Assistance Thrive

Vehicle discounts

Job summary

Veolia is seeking an Administrator Officer to join the Industrials & Energy WA team at the Henderson site. The role provides essential day-to-day administrative support to Operations and the broader business, reporting to the Operations Support Coordinator.

You will handle reception, invoicing, timesheets, documentation, and records management while ensuring clear, proactive communication with production and operations teams.

Qualifications

• Excellent organisation and multi-tasking abilities.
• Strong communication and interpersonal skills.
• Ability to work under pressure and manage priorities.
• Proactive, enthusiastic approach to work.
• Relevant experience in an administrative role.
• Proficient in Microsoft Office Suite, especially Excel.

Responsibilities

• Reception and visitor management
• Invoicing and purchase order processing
• Processing timesheets and data entry
• Document preparation and records management
• Ensure proactive communication with operations and stakeholders
• Resolve issues and queries promptly with internal teams
• Assist production team with MDRs and job filing

Skills

Organisation

Communication

Work under pressure

Enthusiastic

Admin experience

Excel

Microsoft Office

Tools

Microsoft Office

Excel

Job description

Create positive change. Be a champion of Ecological Transformation.

Join Veolia, a global leader with over 170 years of experience, operating in 40+ countries with 220,000 employees worldwide, including 6,500 staff across 300 sites in Australia and New Zealand. As part of our team, you’ll contribute to crucial environmental solutions through our innovative Water, Waste, Energy and Industrial Services, helping protect the environment and address essential human needs for a sustainable future.

The Opportunity

We are seeking an Administrator Officer to join our Industrials & Energy WA team at our Protective Coating facility in Henderson. Reporting to the Operations Support Coordinator, you will play a vital role in maintaining day-to-day administrative support to Operations and the broader business.

What’s on offer

• Opportunity to work with a global leader in environmental solutions
• Collaborative work environment supporting operational teams and stakeholders
• Diverse role with exposure to various administrative functions
• Be part of a team committed to sustainable development and ecological transformation

What you’ll be responsible for

• Reception and visitor management
• Invoicing and purchase order processing
• Processing timesheets and data entry
• Document preparation and records management
• Ensure proactive communication with operational teams and stakeholders
• Resolve issues and queries in a prompt and professional manner, engaging with internal departments
• Support and assist the production team with MDR’s and job filing

What you’ll need to be successful

• Excellent Organisation Skills, with the ability to Multi-Task and Prioritise Effectively
• Strong communication and people skills
• The ability to work under pressure
• A keen and enthusiastic approach to your work
• Relevant experience in a similar role
• Proficient in Microsoft Office Suite, particularly Excel

Veolia’s AlwaysSafe culture means that we care about the safety of people on our sites. We operate a zero tolerance drug and alcohol approach and shortlisted candidates must be prepared to undertake a full pre-employment medical check which includes drug and alcohol screening. Shortlisted candidates must also be willing to undergo a National Police Clearance.

Why Veolia?

At Veolia, we support our people both at work and beyond. Enjoy a comprehensive range of benefits designed to help you thrive, including:

• Generous paid parental leave and a paid volunteer day
• Flexible and hybrid working arrangements
• Superannuation contributions on unpaid parental leave
• Fitness Passport and discounted health insurance
• Employee Assistance Program (Thrive) for you and your family
• Car allowances, novated leasing, and vehicle discounts
• Bonus and referral programs, plus employee share plan
• Ongoing professional development and clear career pathways

Veolia is committed to ensuring every employee returns home safely every day under our Always Safe Charter.

Join a team that values your wellbeing, growth, and contribution—while making a real impact on the environment and our communities.

Fairness, Diversity & Inclusion

Veolia is committed to fostering a diverse, equitable, and inclusive workplace where everyone is valued and respected. We welcome applications from all backgrounds and are dedicated to providing a safe, supportive, and accessible environment. If you require adjustments to the recruitment process, please let us know so we can support you.

We value your interest in our employment opportunities and commit to respond to all applications.

Veolia is committed to conducting recruitment in a fair, ethical and transparent manner based solely on merit. Candidates with direct or indirect personal/professional ties to Veolia and/or any third party related to Veolia business (including but not limited to Veolia’s suppliers, customers, partners and competitors) must disclose this information.