Executive Assistant

I-MED Radiology Network; Sydney; On-site; AUD 90,000 - 140,000; Full time

Job summary

I-MED Radiology Network is seeking an exceptional Executive Assistant to support our C-suite and Board of Directors. You will manage complex calendars, coordinate Board activities, arrange travel, and ensure executives have seamless support.

You'll work in a fast-paced environment alongside senior stakeholders, contributing to the governance and efficiency of Australia's largest medical imaging network. The role offers visibility, autonomy and professional development within a collaborative

Qualifications

• Proven experience supporting C-suite and board-level executives in large or regulated organisations.
• Experience coordinating Board meetings and travel arrangements.
• Advanced skills in Microsoft 365 and expense platforms.
• Excellent communication and stakeholder management across all levels of the organisation.
• Outstanding organisation, prioritisation and ability to perform under pressure.

Responsibilities

• Provide high-level executive support to C-suite leaders.
• Coordinate Board and Director diary management, travel arrangements and liaison with external board offices.
• Facilitate end-to-end preparation and execution of Board and Committee meetings, including scheduling and venues.
• Collaborate with the broader Executive Assistant and administration team to support the Corporate Office and leadership functions.
• Build and maintain strong working relationships with senior leaders, directors and key stakeholders.
• Handle sensitive and confidential information with discretion, professionalism and integrity.

Skills

C-suite support

Board coordination

Travel arrangements

Stakeholder management

Discretion & professionalism

Tools

Microsoft 365

Expense platforms

Job description

I-MED Radiology Network, Australia's largest medical imaging provider, is seeking an exceptional Executive Assistant to provide support to C-suite executives and Board of Directors.

This role is ideal for a seasoned EA who thrives in a fast-paced environment, enjoys working with senior stakeholders and takes pride in delivering seamless executive support. You'll be at the centre of the organisation, managing complex schedules, coordinating Board activities, organising events and ensuring our executives and Board Directors are set up for success.

About I-MED

With over 240 clinics and 5,000 staff, I-MED Radiology is Australia's largest radiology network. Every day, our people play a vital role in supporting quality patient care, helping millions of Australians access diagnostic services they need to achieve better health outcomes.

This is a unique opportunity to work closely with senior executives and the Board in a highly visible role that offers variety, autonomy and meaningful impact. In return, you'll join a collaborative corporate environment with a competitive remuneration package, health and wellbeing benefits, and ongoing professional development opportunities.

Key responsibilities

• Provide high-level executive support to C-suite leaders
• Act as the primary point of coordination for the Board of Directors and Non-Executive Directors, including diary management, travel arrangements and liaison with external board offices
• Facilitate the end-to-end preparation and execution of Board and Committee meetings, including scheduling, venue arrangements, and stakeholder communications, ensuring a seamless experience for attendees. Documentation management where required due to other team leave.
• Collaborate with the broader Executive Assistant and administration team to support the effective operation of the Corporate Office and executive leadership functions
• Build and maintain strong working relationships with senior leaders, directors and key internal and external stakeholders
• Handle sensitive and confidential information with the highest level of discretion, professionalism and integrity

About you

To successful in this role, you will bring:

• Proven experience supporting C-suite and executive levels within large, complex or regulated organisations
• Experience coordinating Board and Committee meetings, and making travel arrangements
• Advanced skills across Microsoft 365 and expense platforms
• Strong communication and stakeholder management skills, with the ability to engage confidently, discreetly and professionally at all levels
• Excellent organisational skills with the ability to manage competing priorities, adapt to change and perform under pressure

Join us on our journey to become the world's most respected and trusted medical imaging specialists.