Executive Assistant | South West Sydney | $110,000 OTE

Christian Adam Recruitment; Sydney; On-site; AUD 70,000 - 110,000; Full time

Job summary

Christian Adam Recruitment is seeking an experienced Personal Assistant / Executive Assistant to support a high-performing Real Estate Sales Agent in Sydney. The role spans diary management, campaign coordination, and day-to-day operations from listing through to settlement.

You will coordinate campaigns, manage client relationships, and ensure accuracy of contracts and marketing materials while maintaining CRM and supporting the wider sales team.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, Sales Administrator, Sales Associate or Real Estate Administrator.
• Exceptional organisational and time-management skills.
• Excellent written and verbal communication skills.
• Experience coordinating campaigns and managing client relationships.

Responsibilities

• Manage the agent’s diary, appointments and daily priorities.
• Coordinate sales campaigns from listing through to settlement.
• Prepare agency agreements, contracts, marketing materials and sales documentation.
• Coordinate photography, floorplans, styling and marketing campaigns.
• Manage online property listings and advertising.
• Liaise with vendors, buyers, solicitors, conveyancers and suppliers.
• Manage buyer enquiries and follow-ups.
• Maintain the CRM and sales database.
• Assisting with prospecting and database management.
• Preparing for and assisting with Saturday open homes.
• Coordinating campaign milestones, exchanges and settlements.
• Providing general administrative and operational support to the wider sales team.

Skills

Diary management

Campaign coordination

CRM management

Tools

CRM software

Job description

Personal Assistant / Executive Assistant

Are you an experienced Personal Assistant, Executive Assistant or Sales Administrator looking for the opportunity to work alongside a high-performing Real Estate Sales Agent?

This is an exciting opportunity to become an integral part of a successful sales business, providing high-level support across the day-to-day operations of a busy and growing team.

This is more than a traditional administration position. You’ll work closely with the lead agent, coordinating sales campaigns, managing client relationships and ensuring everything runs smoothly from listing through to settlement.

The Role

Working closely with the lead Sales Agent, your responsibilities will include:

• Managing the agent’s diary, appointments and daily priorities.
• Coordinating sales campaigns from listing through to settlement.
• Preparing agency agreements, contracts, marketing materials and sales documentation.
• Coordinating photography, floorplans, styling and marketing campaigns.
• Managing online property listings and advertising.
• Liaising with vendors, buyers, solicitors, conveyancers and suppliers.
• Managing buyer enquiries and follow-ups.
• Maintaining the CRM and sales database.
• Assisting with prospecting and database management.
• Preparing for and assisting with Saturday open homes.
• Coordinating campaign milestones, exchanges and settlements.
• Providing general administrative and operational support to the wider sales team.
• Monday – Saturday, with a rostered day off midweek.

About You

To be successful in this position, you will ideally have:

• Previous experience as a Personal Assistant, Executive Assistant, Sales Administrator, Sales Associate or Real Estate Administrator.
• Real estate experience highly regarded.
• Exceptional organisational and time-management skills.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Confidence dealing with vendors, buyers and external stakeholders.
• The ability to manage multiple campaigns and competing priorities.