Executive Assistant to the CEO

Western Sydney Wanderers FC; Sydney; On-site; AUD 90,000 - 140,000; Full time

Job summary

Western Sydney Wanderers FC in Rooty Hill, NSW is seeking an experienced Executive Assistant to provide proactive, high-level support to the Chief Executive Officer. In a fast-paced sporting environment, you will manage priorities, communications and meetings to help the CEO lead strategic initiatives.

The role requires governance and Board support experience, strong Microsoft 365 skills (Copilot or similar), confidentiality, and the ability to coordinate events and match-day hosting.

Qualifications

• Experience supporting a CEO or senior executive in a complex organisation.
• Experience supporting Board or governance processes in a confidential environment.
• Excellent written and verbal communication with senior stakeholders.
• Strong organisational and project coordination skills.
• Ability to manage competing priorities and handle sensitive information.

Responsibilities

• Manage the CEO’s diary, priorities, correspondence, travel, expenses and Executive Office administration.
• Prepare concise briefings, meeting packs, presentations, correspondence and other executive materials.
• Coordinate executive and stakeholder meetings, including agendas, logistics, notes, action registers and follow-up.
• Support Board and committee administration, including calendars, papers, governance records, resolutions and secure distribution of materials.
• Act as a professional first point of contact for the CEO’s office and maintain trusted stakeholder relationships.
• Coordinate selected CEO-led projects and organisational priorities, tracking milestones, risks and actions.
• Support the CEO’s match-day schedule, executive hosting and key Club events, while maintaining confidentiality and sound judgement in sensitive matters.

Skills

Executive support

Diary management

Stakeholder engagement

Governance experience

Communication skills

Education

Bachelor's degree in Business Administration

Experience in management or communications (related discipline)

Tools

Microsoft 365

Copilot

Job description

Western Sydney Wanderers FC – Rooty Hill NSW

Western Sydney Wanderers FC is a passionate, community-driven football club representing one of Australia’s most vibrant and diverse regions. Guided by excellence, integrity, teamwork, innovation and a genuine passion for football, we are committed to creating an environment where our people can thrive and contribute to the communities we represent.

The Opportunity

We are seeking an accomplished Executive Assistant to provide proactive, high-level support to the Chief Executive Officer. Operating in a fast-paced professional sporting environment, the role will support the CEO’s strategic, commercial and stakeholder priorities through effective coordination of priorities, communications, meetings and relationships.

Key Responsibilities

Manage the CEO’s diary, priorities, correspondence, travel, expenses and Executive Office administration.

Prepare concise briefings, meeting packs, presentations, correspondence and other executive materials.

Coordinate executive and stakeholder meetings, including agendas, logistics, notes, action registers and follow-up.

Support Board and committee administration, including calendars, papers, governance records, resolutions and secure distribution of materials.

Act as a professional first point of contact for the CEO’s office and maintain trusted stakeholder relationships.

Coordinate selected CEO-led projects and organisational priorities, tracking milestones, risks and actions.

Support the CEO’s match-day schedule, executive hosting and key Club events, while maintaining confidentiality and sound judgement in sensitive matters.

About You

You are an experienced Executive Assistant with the judgement, organisation and interpersonal skills to operate effectively in a demanding stakeholder environment.

Demonstrated experience supporting a CEO, Managing Director, Board Chair or senior executive in a complex organisation.

Strong executive administration skills and the ability to manage competing priorities.

Demonstrated experience preparing high-quality executive and meeting materials.

Highly developed written and verbal communication skills, with confidence engaging senior and high-profile stakeholders.

Experience supporting Board or governance processes in a confidential environment.

Advanced proficiency in Microsoft 365, with demonstrated capability using Copilot or similar digital tools to improve executive support and administration.

Excellent organisation, project coordination and problem-solving skills, with strong attention to detail and follow-through.

Current Working with Children Check, or the ability to obtain one.

Tertiary qualifications in business administration, management, communications or a related discipline.

Experience in professional sport, entertainment, hospitality, events or another fast-paced stakeholder environment.

Experience with Board portals, governance systems, CRM platforms, workflow automation or other digital productivity solutions.

Experience supporting match days, executive hosting or high-profile events.

Personal Attributes

Professional and credible, with the confidence to operate as a trusted extension of the CEO.

Proactive and solutions-focused, with strong ownership and follow-through.

Calm, adaptable and resilient when priorities shift or pressure is high.

Discreet and trustworthy, with sound judgement, strong relationship skills and alignment with the Club’s values and community.

Role Requirements

This is a full-time role based in Rooty Hill, NSW. Attendance at the Club’s home matches is an inherent requirement. Flexibility is required for key Club events and urgent executive matters outside standard business hours, including some evenings, weekends and public holidays. Occasional domestic or international travel may be required.