Executive Assistant

RecruitShop; North Sydney; On-site; AUD 100,000 - 120,000; Full time

Benefits offered by this job

Travel opportunities

Work with high-end clientele

Real authority in role

A pioneering, Australian-owned client

Job summary

RecruitShop is assisting a client in Sydney to appoint an Executive Assistant to the Founder, overseeing daily operations and property/real estate administration. The role focuses on building systems, coordinating priorities, and ensuring smooth decision making for a high-profile entrepreneur.

The successful candidate will bring 5+ years supporting a senior executive, with substantial real estate experience, and a proactive, travel-ready demeanor.

Qualifications

• Experience supporting a founder or entrepreneur who juggles multiple priorities.
• 5+ years supporting a senior executive, founder or property principal.
• 5+ years of real estate experience, including settlements, leases and due diligence, working with agents, solicitors and lenders.
• A talent for building systems and structure that keep things on track.
• A confident, professional presence, comfortable speaking up and enjoys travel.

Responsibilities

• Designing and owning the Founder’s operating structure, including diary, priorities, weekly reviews and follow-ups
• Managing approximately 80% property and real estate administration and tracking
• Controlling the diary and chasing decisions, signatures and follow-ups
• Supporting the new COO’s onboarding and coordinating with the Event Coordinator
• Liaising with high-end clientele across the real estate and racing industries

Skills

Executive support

Calendar management

Travel coordination

Real estate administration

Stakeholder management

Job description

• EARN $100,000 to $120,000 pa + Super | Negotiable Based on Experience
  
• Join Australia’s Pioneering Online Thoroughbred Auction Platform
  
• Travel Opportunities | High-End Clientele | Real Authority to Own the Role
  

• EARN $100,000 to $120,000 pa + Super | Negotiable Based on Experience
  
• Join Australia’s Pioneering Online Thoroughbred Auction Platform
  
• Travel Opportunities | High-End Clientele | Real Authority to Own the Role
  

About The Company

Our client is Australia’s pioneering online thoroughbred auction platform. Founded in Sydney in 2014, this 100% Australian owned and independent business runs weekly auctions across Australia and New Zealand, along with a separate US site. Alongside the platform, the Founder oversees a number of other ventures, including a growing real estate portfolio. With a new COO coming on board, it’s an exciting time to join a business working with high‑end clientele across the real estate and racing industries.

About The Opportunity

The primary purpose of this position is to manage the Founder day to day, build and run the structure that keeps them accountable, and lead the property and real estate administration. This is a role for someone who will truly own it and take control.

Reporting directly to the Founder, some of your responsibilities will include:

• Designing and owning the Founder’s operating structure, including diary, priorities, weekly reviews and follow‑ups
• Managing approximately 80% property and real estate administration and tracking
• Controlling the diary and chasing decisions, signatures and follow‑ups
• Supporting the new COO’s onboarding and coordinating with the Event Coordinator
• Liaising with high‑end clientele across the real estate and racing industries

About You

The successful candidate will have:

• Experience supporting a founder or entrepreneur who juggles multiple priorities
• 5+ years supporting a senior executive, founder or property principal
• 5+ years of real estate experience, including settlements, leases and due diligence, working with agents, solicitors and lenders
• A talent for building systems and structure that keep things on track
• A confident, professional presence, comfortable speaking up and enjoys travel

What’s in it for You?

• Senior Salary That Reflects the Role | Negotiable Based on Experience
• Travel Opportunities | A Genuine Perk of the Role
• Work With High‑End Clientele Across Real Estate and Racing
• Real Authority | Written Decision‑Making Power Backed by the Founder
• Set Up for Success | Weekly Review and Communication Style Agreed in Week One
• Join a Pioneering, 100% Australian Owned Business at an Exciting Stage of Growth