Executive Assistant – Director City Presentation

Bayside Council; Sydney; On-site; AUD 82,000 - 92,000; Full time

Benefits offered by this job

Flexible day off every fortnight

10 days sick leave each year

5 extra ‘my leave’ days off

Additional parental leave entitlements

Employee Assistance Program (EAP)

Fitness Passport

Annual skin checks & flu vaccinations

Job summary

Bayside Council is seeking a proactive and highly organised Executive Assistant to be the trusted right hand to the Director, City Presentation, supporting a portfolio across Waste & Cleansing, City Works, and Parks & Open Space.

This role goes beyond traditional executive support, coordinating priorities, briefing the Director, managing sensitive information, and ensuring decisions are prepared with sound judgement and discretion.

Qualifications

• Demonstrated experience in senior administrative or executive assistant role.
• Experience working in a politically sensitive environment.

Responsibilities

• Be the key point of contact for the Director, applying sound judgement and confidentiality.
• Proactively manage the Director’s schedule and priorities for maximum impact.
• Coordinate information across Waste & Cleansing, City Works, and Parks & Open Space.
• Prepare correspondence, briefings, reports and meeting papers.
• Track decisions, deadlines and commitments with stakeholders.
• Review and improve administrative systems to support efficiency.

Skills

Senior EA experience

Executive support

Discretion and confidentiality

Education

Qualifications in a relevant field

Job description

Executive Assistant - Director City Presentation

• Permanent full time, 35hrs pw, 9 day fortnight
• Based at our Bexley Depot
• From $81,708 to $91,513 per annum, plus 12% superannuation

At Bayside Council, we take pride in serving our community with transparency, integrity, and a commitment to delivering exceptional service. We are currently seeking a proactive and highly organised Executive Assistant to be the trusted right hand to Councils Director, City Presentation, supporting a diverse and highly visible portfolio across Waste & Cleansing, City Works, and Parks & Open Space.

About the role

More than traditional executive support, this pivotal role will anticipate priorities, coordinate information, manage competing demands and ensure the Director is prepared and positioned to make timely decisions. If you are an experienced Executive Assistant or have undertaken senior administrative work, with strong judgement, discretion, exceptional relationship-building skills and a talent for keeping people and priorities moving, this is an opportunity to make a visible difference to the services and public spaces our community relies on every day.

In this role you will:

• Be a key point of contact for the Director, applying sound judgement, discretion, confidentiality, and professionalism.
• Proactively manage the Director’s schedule, commitments and priorities, ensuring their time is focused where it will have the greatest impact.
• Anticipate emerging issues, identify potential pressure points and ensure the Director is appropriately briefed and prepared.
• Coordinate information and activity across Waste & Cleansing, City Works, and Parks & Open Space, helping the Directorate operate as a connected portfolio.
• Build strong and productive relationships with managers, senior leaders, Mayor, Councillors, Members of Parliament, internal teams, external stakeholders and members of the community.
• Prepare and coordinate high-quality correspondence, briefings, reports, meeting papers, presentations and other executive communications.
• Research and collate information relating to complex operational, policy and organisational matters.
• Track decisions, actions, deadlines and commitments, following up with stakeholders to maintain accountability and progress.
• Manage sensitive and confidential information with the highest level of integrity and confidentiality.
• Review and improve administrative systems and processes to support efficiency, consistency and quality across the Directorate.
• Support key meetings, projects and Directorate initiatives, stepping in to coordinate activity and solve problems when required.

Essential requirements

We are looking for someone who has the following qualifications and expertise:

• Demonstrated experience in senior administrative or executive assistant role, with a sound understanding of the complexities of working within a politically sensitive environment.
• Qualifications and/or equivalent experience in a relevant field

Our benefits

On top of your salary, you will enjoy;

• A Flexible day off every fortnight.
• 10 days sick leave each year
• Generous leave provisions including 5 extra ‘my leave’ days off to focus on your health & wellbeing
• Additional parental leave entitlements for both parents
• Access to our Employee Assistance Program (EAP)
• Access to Fitness Passport
• Annual skin checks & flu vaccinations

Closing date: Monday 26 October 2026. Interviews will be held after the closing date.

Applicants may be required to satisfactorily undertake a Criminal History Check and a Medical to ensure they are able to carry out the physical requirements of the role. All applicants must have full Australian work rights. Applicants may be required to satisfactorily undertake a Criminal History Check, Medical and/or Working with Children check in accordance with the position. Bayside Council is proud to be both an Equal Opportunity Employer and a Child‑Safe Organisation. We are committed to fostering a diverse, inclusive, and safe workplace where all individuals regardless of background, experience, or identity, feel valued and respected. We also recognise the rights of children and young people to feel safe when accessing Council services, and we strive to maintain an environment that promotes their safety and wellbeing. All hiring decisions are based solely on individual merit and alignment with requirements of the role. Applicants can request a reasonable adjustment at any stage during the recruitment process by getting in touch with our Talent Acquisition team to discuss their needs in confidence.