Executive Assistant

View from Above; Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

View from Above in Melbourne seeks an Executive Assistant to support the Managing Director in Toorak and oversee the day‑to‑day running of private ventures across Medical, Hospitality, Franchise and Property Development.

The role involves proactive diary management, meeting preparation, and research on new business opportunities, with responsibility for coordinating external contractors and assisting the executive team. Flexible hours and occasional remote work are available.

Qualifications

• Ability to multitask and prioritise workload.
• Highly organised with strong attention to detail.
• Excellent written and oral communication skills.
• Certificate IV in Business Administration is an advantage but not essential.
• Advanced proficiency in Microsoft Office and Google Workspace.

Responsibilities

• Proactive diary management including scheduling and preparation of meetings.
• Research new business projects.
• Identify, engage and manage external contractors.
• Assist the executive team.

Skills

Multi-tasking

Organisational skills

Initiative / Proactive

Written communication

Oral communication

Education

Certificate IV in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Exciting opportunity to assist the Managing Director located in Toorak in the day-to-day running of his privately owned companies and becoming a licensee for a global well known fast food chain. The businesses span across the Medical, Hospitality, Franchise and Property Development industries.

Key responsibilities

Proactive diary management including scheduling and preparation of meetings

Research new business projects

Identify, engage and manage external contractors

Assist the executive team

About you

Strong ability to multi-task and prioritise work load

Highly organised with a strong attention to detail

Ability to be proactive and take the initiative to get results

Excellent oral and written communication skills

Certificate IV in Business Administration is an advantage but not essential

Above average in Microsoft office and google workspace

Flexible working hours with the option to work remotely occasionally