Executive Assistant to Senior Leaders | Immediate Start

Hoban; Gold Coast City; On-site; AUD 52,000 - 62,000; Full time

Job summary

Hoban Recruitment is seeking an experienced Executive Assistant to support senior leadership at a major distribution centre in Yatala, QLD. This role involves high-level administration, calendar management, travel coordination and confidential support in a busy operational environment.

Key responsibilities include coordinating meetings, preparing papers, handling correspondence and liaising with stakeholders.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant or senior administrator
• Demonstrated experience supporting senior managers or executives
• Strong calendar, meeting and travel coordination skills
• Excellent written and verbal communication skills
• Advanced proficiency across Microsoft Office, particularly Outlook, Word, Excel, PowerPoint and Teams
• Strong attention to detail and a highly organised approach
• Ability to manage changing priorities and work under pressure
• Professional judgement and a high level of confidentiality

Responsibilities

• Provide high-level administrative and organisational support to senior leadership
• Manage complex calendars, appointments and meeting schedules
• Coordinate meetings, agendas, papers, minutes and follow-up actions
• Organise travel, accommodation and itineraries
• Prepare correspondence, reports, presentations and briefing materials
• Monitor emails, deadlines and priority actions
• Process expenses, purchase orders and administrative documentation
• Liaise with internal teams, customers, suppliers and stakeholders
• Assist with site events, leadership meetings and business activities
• Maintain confidential records and handle sensitive information with discretion
• Identify opportunities to improve administrative processes and increase office efficiency
• Provide broader administrative support as required

Job description

Hoban Recruitment is seeking an experienced Executive Assistant to support senior leadership at a major distribution centre in Yatala, QLD. This role involves high-level administration, calendar management, travel coordination and confidential support in a busy operational environment.

Key responsibilities include coordinating meetings, preparing papers, handling correspondence and liaising with stakeholders.