Executive Assistant - Logistics & Ops (Casual), Yatala

Hoban Recruitment; Gold Coast City; On-site; AUD 52,000 - 62,000; Part time

Job summary

Hoban Recruitment is seeking an experienced Executive Assistant to support senior leadership at a major distribution centre in Yatala. This busy role requires high-level administrative support to coordinate calendars, travel and meetings, while maintaining confidentiality across internal and external stakeholders.

You will thrive in a fast-paced corporate environment, handling diverse tasks and ensuring executive office efficiency.

Qualifications

• Previous experience as an Executive Assistant or senior administrator.
• Experience supporting senior managers or executives.
• Strong calendar, meeting and travel coordination skills.
• Excellent written and verbal communication skills.
• Confidentiality and professional judgement.
• Ability to manage changing priorities and work under pressure.
• Experience in logistics, warehousing, manufacturing, or similar operational environments is valued.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Manage complex calendars and meeting schedules.
• Coordinate meetings, agendas, minutes and follow-up actions.
• Organise travel, accommodation and itineraries.
• Prepare correspondence, reports, presentations and briefing materials.
• Liaise with internal teams, customers and suppliers.
• Assist with site events and leadership meetings.
• Maintain confidential records and handle sensitive information with discretion.

Skills

Calendar management

Travel coordination

Communication skills

MS Office proficiency

Attention to detail

Confidentiality

Stakeholder management

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Hoban Recruitment is seeking an experienced Executive Assistant to support senior leadership at a major distribution centre in Yatala. This busy role requires high-level administrative support to coordinate calendars, travel and meetings, while maintaining confidentiality across internal and external stakeholders.

You will thrive in a fast-paced corporate environment, handling diverse tasks and ensuring executive office efficiency.