Executive Assistant

Reece Australia Pty Ltd; City of Melbourne; On-site; AUD 90,000 - 140,000; Full time

Job summary

Reece Australia Pty Ltd in Melbourne's Cremorne is seeking an experienced Executive Assistant to provide high-level support to three senior leaders at our Head Office, The Works. You will manage complex diaries, coordinate domestic and international travel, prepare meeting materials, support reporting and presentations, and act as a trusted partner across the business.

This role requires discretion, strong communication, and the ability to streamline processes while building strong relationships

Qualifications

• Five+ years experience supporting senior leaders as an Executive Assistant or similar role.
• Excellent diary, travel, calendar and meeting coordination skills.
• Strong communication and professional presentation abilities.
• Proven ability to build relationships with senior leaders, teams, clients and partners.
• Demonstrates discretion, integrity and confidentiality.

Responsibilities

• Manage complex diaries, annual calendars, travel itineraries and expenses.
• Coordinate leadership meetings, agendas, materials and general administration; organise offsite events.
• Act as information conduit between leaders, teams and external partners.
• Support clear, timely communication of business updates and priorities.
• Collaborate with Operations and Senior Leadership Team to improve ways of working; liaise with EA network across A&NZ.

Skills

Diary management

Travel coordination

Meeting coordination

Presentation preparation

Communication skills

Relationship building

Confidentiality

Job description

About Reece

At Reece, we’re proud to support the trade and help build a better future. As we continue to grow and deliver on our 2030 Vision, we’re looking for an experienced Executive Assistant to provide high-level support to three senior leaders at our Head Office, The Works, in Cremorne.

About the role

This is a pivotal role for someone who thrives in a fast-paced, highly connected environment. As Executive Assistant, you’ll be a trusted partner to three leaders, helping them stay organised, focused and connected as they drive strategic priorities across the business. You’ll manage complex diaries, coordinate domestic and international travel, prepare meeting materials, support reporting and presentations, and keep communication flowing between leaders, teams and stakeholders.

Acting with discretion, integrity and confidentiality, you’ll be an extension of your leaders’ brand — representing them with professionalism, warmth and confidence at every level of the business.

What you’ll be doing

• Managing complex diaries, annual calendars, travel itineraries and expenses
• Coordinating leadership meetings, agendas, materials and general administration as well as organising offsite appointments and events
• You will be a key information conduit between leaders, internal teams and external partners
• Supporting clear and timely communication of business updates, initiatives and strategic priorities
• Working closely with the Operations and Senior Leadership Team to improve ways of working, and partnering with the EA network across A&NZ to strengthen collaboration and team effectiveness
• Helping build culture and engagement across the teams through positive, respectful and constructive communication
• Looking for opportunities to streamline processes, improve efficiency and support better outcomes

What you’ll bring

• At least five years’ experience supporting senior leaders as an Executive Assistant or in a similar role
• Strong diary, travel, calendar and meeting coordination experience
• Excellent communication skills, with the ability to share information clearly and professionally
• Strong relationship-building skills across senior leadership, teams, customers, suppliers and external partners
• A high level of discretion, integrity and confidentiality
• Confidence preparing presentations and leadership materials
• Strong planning and prioritisation skills, with the ability to manage multiple competing priorities
• Curiosity, sound judgement and a genuine can‑do attitude
• An interest in exploring new technologies, including AI, to reduce manual work and improve efficiency

Why Reece?

This is an opportunity to play an important role in supporting leaders who are shaping the future of Reece Group. You’ll be part of a collaborative, values‑led business where your contribution will help drive connection, clarity and progress across the organisation.

If you’re an experienced Executive Assistant who brings professionalism, energy, curiosity and care to everything you do, we’d love to hear from you. Reece is more than a workplace—it’s where your passion meets purpose. In Australia and New Zealand, we support the essential industries that keep communities thriving. With a focus on collaboration, innovation, and customer success, we offer opportunities to make a difference at every stage of your career. Whether you’re working in our branches, showrooms, or support centre, you’ll be part of a team committed to professional growth and delivering world‑class solutions.

We’d love to hear from you.