Executive Assistant for Three Senior Leaders

Reece Group; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Reece Group is seeking an experienced Executive Assistant to provide high-level support to three senior leaders at our Head Office, The Works, in Cremorne. You will manage complex diaries, coordinate travel, prepare materials and reports, and act as a trusted partner across the business.

You'll play a pivotal role in ensuring clear communication, efficient operations and alignment with strategic priorities.

Qualifications

• At least five years’ experience supporting senior leaders as an Executive Assistant or in a similar role.
• Strong diary, travel, calendar and meeting coordination experience.
• Excellent communication skills, with the ability to share information clearly and professionally.
• Strong relationship-building skills across senior leadership, teams, customers, suppliers and external partners.
• A high level of discretion, integrity and confidentiality.
• Confidence preparing presentations and leadership materials.
• Strong planning and prioritisation skills, with the ability to manage multiple competing priorities.
• Curiosity, sound judgement and a genuine can-do attitude, including an interest in AI to reduce manual work.

Responsibilities

• Managing complex diaries, annual calendars, travel itineraries and expenses.
• Coordinating leadership meetings, agendas, materials and general administration as well as organising offsite appointments and events.
• Supporting clear and timely communication of business updates, initiatives and strategic priorities.
• Working closely with the Operations and Senior Leadership Team to improve ways of working, and partnering with the EA network across A&NZ to strengthen collaboration and team effectiveness.
• Helping build culture and engagement across the teams through positive, respectful and constructive communication.
• Looking for opportunities to streamline processes, improve efficiency and support better outcomes.

Skills

Diary management

Travel coordination

Communication skills

Relationship building

Discretion & confidentiality

Presentation support

Job description

Reece Group is seeking an experienced Executive Assistant to provide high-level support to three senior leaders at our Head Office, The Works, in Cremorne. You will manage complex diaries, coordinate travel, prepare materials and reports, and act as a trusted partner across the business.

You'll play a pivotal role in ensuring clear communication, efficient operations and alignment with strategic priorities.