Executive Assistant

NEX Building Group; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Income protection insurance

Paid parental leave

Learning & development programs

Employee discounts

Job summary

NEX Building Group in Melbourne is seeking an experienced Executive Assistant to provide high-level support to the Chief Executive Officer for a newly acquired brand. The role requires exceptional organisational skills and discreet handling of sensitive information.

You will manage calendars, travel, and communications, collaborate across leadership teams, and help drive strategic initiatives in a fast-paced construction environment.

Qualifications

• Experience providing high-level executive support.
• Ability to manage complex calendars and travel arrangements.
• Proactive, detail-oriented, and discreet in handling sensitive information.

Responsibilities

• Provide high-level executive, administrative, and secretarial support to the CEO.
• Manage calendars, emails, appointments, and priorities.
• Coordinate meetings, travel, events, and stakeholder engagements.
• Prepare reports, presentations, and board papers as required.
• Foster strong relationships across teams and external partners.

Skills

Executive support

Calendar management

Stakeholder engagement

Discretion

MS Office

Education

Bachelor's degree

Tools

Outlook

PowerPoint

Excel

Job description

The NEX Building Group is a diverse and expanding organisation with over 1,300 passionate employees. Our purpose is to build beautiful homes for Australians. Established in 1987 and continuing to evolve both organically and through acquisition, we are well positioned for growth and committed to achieving our vision of being Australia's leading home building group. Our iconic brands include McDonald Jones, MOJO Homes, Weeks Homes, Wilson Homes, Arden Homes Brighton Homes and Supaloc Steel Frames.

From architecturally designed first homes and multi-residential projects to luxurious residences and investment properties, our brands strive to set the benchmark in the new home building industry while ensuring that our people, both customers and staff, are at the centre of everything we do along the way.

Building new homes and better futures for Australians is a true honour and so rewarding. Here are some other rewards and benefits we offer our employees.

Our perks and benefits

We believe that our employee community is a key strength of our organisation, and we aim to attract the best talent to achieve our strategic goal of being Australia's leading residential builder and employer of choice in our sector. We are committed to taking care of our employees, that's why we offer a bundle of benefits:

• Discount on building a home with any of our building brands (after qualifying period)
• Income protection insurance- 100% funded by NEX. Covers up to 2 years at 75% of base salary in case of illness or injury
• Purchased leave - opportunity to apply for up to 2 weeks extra leave each year
• Paid Parental leave - 12 weeks for the primary carer and 4 weeks for secondary carer (we're proud to be industry leading with this benefit!)
• Employee discounts on gym memberships (Fitness Passport), motor vehicles (Mitsubishi), home appliances, energy, health insurance and more
• AIA Vitality health and wellbeing program
• A genuine focus on diversity and inclusion (we're proud of our Women in Construction Program and annual Building Inclusivity Awards)
• Employee assistance program to support your mental, financial and physical wellbeing
• A huge catalogue of online learning and ongoing professional development programs
• NAWIC and HIA corporate membership
• Attractive remuneration and so much more!

About the Opportunity

Due to expansion and growth, we are seeking a highly capable and proactive Executive Assistant to provide dedicated support to the Chief Executive Officer for a newly acquired brand, while also offering occasional assistance to members of the broader leadership team. This is a pivotal role that requires exceptional organisation, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key responsibilities include:

• Providing high-level executive, administrative, and secretarial support
• Managing complex calendars, emails, appointments, and business priorities
• Coordinating meetings, interstate travel, events, and stakeholder engagements
• Preparing, collating, and coordinating reports, presentations, board papers, and correspondence
• Building strong relationships with internal and external stakeholders and collaborating across teams to support business initiatives
• Following up on key actions, gathering information, and ensuring timely delivery of requests and outcomes
• Assisting in the coordination and execution of team events, leadership meetings, and strategic projects

About You

You are an experienced Executive Assistant who is professional, approachable, and thrives in a dynamic environment. You enjoy working as a trusted business partner, anticipating needs, solving problems, and making things happen behind the scenes.

To be successful in this role, you will bring:

• Exceptional communication and interpersonal skills, with the confidence to engage with stakeholders at all levels
• Outstanding organisational, planning, and time management capabilities
• A proactive and solutions-focused mindset with strong attention to detail
• The ability to manage competing priorities while maintaining a high level of accuracy and professionalism
• Advanced Microsoft Office Suite skills, including Outlook, Word, PowerPoint, and Excel
• A high degree of discretion and professionalism when handling sensitive information
• Previous experience within the residential construction or property industry will be highly regarded

Interested?

The appointment of successful applicants will be subject to satisfactory employment screening and depending on the inherent requirements of the role, may involve the completion of a National Police Check and pre-employment medical.