Executive Assistant

StGiles; City of Hobart; Hybrid; AUD 80,000 - 105,000; Full time

Benefits offered by this job

Competitive remuneration

Salary packaging benefits

Professional development

Health and wellbeing initiatives

Supportive workplace

Meaningful outcomes for Tasmanians

Job summary

St.Giles in Hobart/Launceston is seeking an experienced Executive Assistant to support our CEO. You will manage a busy calendar, coordinate meetings and travel, prepare briefs, and act as a trusted advisor ensuring executive focus on strategic outcomes.

This role offers variety, autonomy and the opportunity to build relationships across the organisation and with external stakeholders. You will need outstanding organisational skills, discretion, and advanced Microsoft Office capabilities.

Qualifications

• Extensive experience in an Executive Assistant or Personal Assistant role.
• Experience supporting senior leaders is beneficial.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Professionalism, discretion and integrity.
• Advanced Microsoft Office skills and digital systems.

Responsibilities

• Manage the CEO's calendar, appointments and travel arrangements.
• Coordinate meetings, prepare agendas, record minutes and follow up actions.
• Provide high-level administrative support including correspondence and records management.
• Act as a key point of contact for internal and external stakeholders.
• Maintain strict confidentiality and exercise sound professional judgement.
• Assist in reports, presentations, research and executive communications.
• Support strategic projects and organisational initiatives as required.

Skills

Executive support

Calendar management

Travel management

Stakeholder comms

Discretion

MS Office

Independent worker

Job description

Executive Assistant to the Chief Executive Officer

Hobart or Launceston | Location flexibility will be based on the successful candidate

Be the trusted partner behind a purpose-driven organisation

At St.Giles, we have been supporting Tasmanians to live their best lives since 1937. As one of Tasmania’s leading not-for-profit providers of disability and allied health services, we are committed to creating positive outcomes for the people, families and communities we serve every day.

We are seeking a highly organised, proactive and professional Executive Assistant to provide exceptional support to out Chief Executive Officer (CEO). This is a unique opportunity to work at the heart of an organisation that makes a genuine difference across Tasmania.

About the Opportunity

As the Executive Assistant to the CEO, you will be a trusted advisor and key enabler of executive effectiveness. You will manage competing priorities, anticipate needs, and ensure the CEO can focus on strategic leadership and organisational outcomes.

This role offers variety, autonomy and the opportunity to build strong relationships across the organisation and with external stakeholders.

Key Responsibilities

• Manage the CEO’s busy and complex calendar, appointments and travel arrangements.
• Coordinate meetings, prepare agendas, record meeting minutes and follow up actions.
• Provide high-level administrative support, including correspondence, document management and records administration.
• Act as a key point of contact for internal and external stakeholders.
• Maintain strict confidentiality and exercise sound professional judgement.
• Assist in the preparation of reports, presentations, research and executive communications. and other key documents.
• Support strategic projects and organisational initiatives as required.

About You

You are an experienced Executive Assistant who thrives in a fast-paced environment and enjoys working closely with senior leaders.

You will bring:

• Extensive experience in an Executive Assistant, Personal Assistant or similar senior administrative role.
• Outstanding organisational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• A high level of professionalism, discretion and integrity.
• Advanced Microsoft Office skills and confidence working with a range of digital systems.
• The ability to work independently while contributing positively to a collaborative team environment.

Why Join St.Giles?

At St.Giles, we value our people and the important work they do.

We offer:

• Competitive remuneration
• Access to salary packaging benefits
• Professional development and growth opportunities
• Health and wellbeing initiatives
• A supportive, collaborative and values-driven workplace
• The opportunity to contribute to meaningful outcomes for Tasmanians and their families living with disability

Applications will be reviewed as they are received, and interviews may be conducted throughout the advertising period.

Applications close 9am, Wednesday 14 October 2026