Executive Assistant (505401)

Department of Health, Tasmania; City of Hobart; On-site; AUD 77,000 - 83,000; Full time

Benefits offered by this job

Fitness Passport

Salary packaging

Job summary

The Department of Health in Tasmania is seeking an Executive Assistant to support senior leaders delivering essential healthcare across Southern Tasmania. The role centers on recruitment support and ensuring compliance with awards, policy and industrial requirements.

It also provides high-level administrative and executive support, coordinates meetings, and prepares reports. Working with internal and external stakeholders, you’ll help ensure smooth operations and meaningful community impact

Qualifications

• Strong organisational skills and the ability to manage competing priorities.
• Experience in, or capacity to obtain knowledge of, recruitment processes.
• Experience providing high-quality administrative or executive support.
• Excellent communication skills with a professional and collaborative approach.
• Confidence working with a range of systems, databases and Microsoft Office applications.
• The ability to handle confidential information with discretion and professionalism.
• A proactive mindset with the initiative to solve problems and support continuous improvement.

Responsibilities

• Provide executive support to senior leaders across Southern Tasmania.
• Deliver recruitment advice and support to managers and ensure compliance with awards and policy.
• Coordinate meetings, manage information and prepare reports.
• Support operational initiatives and liaise with internal and external stakeholders.
• Contribute to the smooth and efficient operation of services for the community.

Skills

Organisational skills

Recruitment processes

Administrative support

Communication

MS Office

Confidentiality

Problem solving

Job description

The Team

The Sub-Acute, Aged & Community Services (SAACS) executive and administrative team provide support to clinical specialties such as acute older persons units, geriatric evaluation and management, rehabilitation, palliative care, and associated services. These services work across several areas including at Royal Hobart Hospital, Repatriation Centre, community centres, district hospitals, and cover inpatient and outpatient services,

The Role

The Executive Assistant plays a key role in supporting senior leaders who deliver essential healthcare services across Southern Tasmania. A primary focus of this role is recruitment support, and the Executive Assistant provides advice and support to managers around recruitment practices, workforce management and compliance with relevant awards, local policy, and industrial requirements. Other aspects of the role may include providing high-level administrative and executive support, helping to coordinate meetings, manage information, prepare reports, and support a range of operational initiatives. Working closely with internal and external stakeholders, you’ll contribute to the smooth and efficient operation of services that make a real difference to the community.

You will need

• Strong organisational skills and the ability to manage competing priorities.
• Experience in, or capacity to obtain knowledge of, recruitment processes.
• Experience providing high-quality administrative or executive support.
• Excellent communication skills with a professional and collaborative approach.
• Confidence working with a range of systems, databases and Microsoft Office applications.
• The ability to handle confidential information with discretion and professionalism.
• A proactive mindset with the initiative to solve problems and support continuous improvement.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment

Fixed term, full time, day worker position, working 76 hours per fortnight, commencing as soon as possible until 31 January 2028.

• Notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary

$76,849 to $82,996 per annum + our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2025

Salary Packaging

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits Available To Eligible Candidates

• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here

Eligibility

Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

• Executive Assistant.docx

• Applicant Guide.docx

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

Move to Tasmania | Tasmanian

One Health Podcast - Spotify

One Health Podcast - Apple

Tasmanian Health Careers | Tasmanian

Department of Health has achieved the “Carer Accredited Employer Status” providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023).

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.