Executive Assistant

Movers&Shakers; City Of Greater Geraldton; Hybrid; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Home office setup assistance

Flexible working conditions

Job summary

Coorong Apiaries, based in Western Australia, seeks an Executive Assistant to provide high-level administrative and personal support to the Brown family. The role requires exceptional organization, adaptability, and discretion in a fast-paced environment from a home-based office location.

The successful candidate will help manage diaries, documents, communications, travel, bookkeeping and marketing tasks while maintaining professionalism and integrity. Drivers licence and car are essential.

Qualifications

• Proven exemplary experience as an Executive Assistant or similar role for at least three years.
• Excellent organizational and multitasking skills with high attention to detail.
• Strong interpersonal and written/verbal communication abilities.
• Current Criminal Record and Working with Children Checks (or willingness to obtain).
• Current driver’s licence and own car essential.

Responsibilities

• Managing Director diaries and scheduling appointments.
• Preparing and organising business documents and reports.
• Handling email and paper-based correspondence and calls to staff and suppliers.
• Planning and booking travel itineraries including flights, accommodation and transport.
• Assisting with family errands and support activities.
• Assisting with bookkeeping tasks, invoices and research.
• Supporting marketing activities including social media and website posts.
• Managing small to medium-sized projects.

Skills

Executive Assistant experience

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Social media familiarity

Problem solving

Reliability

Education

Business Administration

Tools

WordPress

Xero

Microsoft Office

Job description

LOCATION: Geraldton, Western Australia (Applications from individuals living in other Midwest regional towns are also invited).

POSITION STATUS: Full-time, 37.5 hours per week, Monday – Friday, commencing as soon as practicable. Contract is for one-year in the first instance, with a one-month probationary period. Some out-of-hours work may be required.

SALARY: An attractive salary commensurate with the skills and experience of the successful applicant will be offered. Range: $80,000 - $100,000.

CONDITIONS: Flexible working conditions, including working from home provisions upon negotiation. Assistance will be provided to establish a home office if required. Current driver’s licence and own car essential. Some intra-state travel may be required. Police and Working with Children Checks will be required. On-site accommodation may be available on a part-time basis.

Position Description

The Executive Assistant will provide comprehensive administration and personal support to the Brown family in the conduct of all Coorong Apiaries activities, primarily in Western Australia. The ideal applicant will exhibit exceptional organizational skills, a high degree of flexibility, and the ability to manage multiple, complex tasks in a fast-paced environment while maintaining a high degree of professionalism. On-site administrative activities will be conducted from a home-based office where small children are present.

Coorong Apiaries was established by passionate beekeeper Bill Brown in 1998. Bill started his beekeeping journey with just one hive at the age of 12. Before leaving school, Bill worked for several SA beekeepers who provided Bill with opportunities to learn the ‘art of beekeeping’.

From the age of 17, Bill dreamt of owning 50 hives and a small hobby farm at Meningie. This dream was well and truly realised by 1998 when Coorong Apiaries became a reality. Roll on to 2016 and Bill had increased the size of his apiary to 2000 hives. In 2017, Natalie, born in Germany, with a successful career in the cosmetic and travel industries and herself a beekeeper and lover of nature, moved to Australia. Together, they now manage over 4,000 hives making them the largest beekeeping enterprise in South Australia.

Bill and Natalie have always been committed conservationists and lovers of the land and seas. Since 2012, they have acquired Youno Downs, Gidgee and Blackhill (leased) cattle stations in Western Australia. They are currently in the process of acquiring additional properties near Geraldton to expand their cattle production, tourism and carbon farming operations. This significant increase in business activity has necessitated the appointment of an additional staff member to support Bill and Natalie in the day-to-day administrative management of their extensive business portfolio.

Key responsibilities

Managing Director diaries and scheduling appointments

Preparing and organising business documents and reports

Handling email and paper-based correspondence and receiving/making phone calls to other employees and external suppliers

Planning and booking travel itineraries including flights, accommodation and ground transportation

Assisting with family errands and support activities

Assisting with bookkeeping tasks e.g. preparation and processing of invoices and completing research tasks

Assisting with a range of marketing activities, including social media posts, website posts

Managing small to medium-size projects

Citizen or permanent resident of Australia

Proven exemplary experience as an Executive Assistant, or a similar role for at least three years

High order organisational and multi-tasking skills, with a high attention to detail

Strong interpersonal skills and an ability to work with a diverse range of people

Excellent written and verbal communication skills

High level of proficiency in Microsoft Office Suite programs and other relevant software

Ability to work with a minimum of supervision and make sound administrative decisions

Proactive and resourceful, with a problem-solving mindset and can-do attitude

Trustworthy and reliable, with a high degree of professionalism and integrity

Philosophical commitment to environmental conservation

Current Criminal Record and Working with Children Checks (or willingness to obtain)

Current driver’s licence and own car essential

Qualification(s) in Business Administration, or other relevant area

Proficiency in the use of social media platforms to promote business activities

Experience in using WordPress

Experience in using the Xero Accounting software package

For more information about Coorong Apiaries visit: www.coorongapiaries.com.au

Applications close on Monday 12 October, 2026.