Executive assistant

aim dental group; City Of Stirling; On-site; AUD 85,000 - 95,000; Full time

Benefits offered by this job

Company car

Every second Friday off

Varied role with input into events and

Opportunities to grow with the group

Job summary

Aim Dental Group is seeking an Executive Assistant to support the Director and Accounts Manager across multiple clinics in Perth. The role involves calendar management, travel coordination, event planning, data entry, and handling confidential information.

You will liaise with practice managers, staff and suppliers, contribute to our workplace culture, and play a key part in administrative tasks including invoice processing.

Qualifications

• Experience as an executive assistant or senior administrator is ideal but not essential.
• Strong organisation, time management and attention to detail.
• Confident with confidential information and professional discretion.

Responsibilities

• Manage Director and Accounts Manager calendars, meetings, and follow-ups.
• Organise events and social activities for the group.
• Handle emails and phone enquiries for the Director.
• Coordinate travel and appointments across clinics.
• Prepare documents, reports, and presentations.
• Support accounts tasks like invoice processing and expense tracking.

Skills

Calendar management

Executive support

Communication skills

Discretion

Travel coordination

Microsoft Office

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

We're looking for a capable, organised and personable Executive Assistant to support our Director and our Accounts Manager. You'll keep the leadership team running smoothly and help build a great workplace culture across our clinics. This is a varied role for someone who likes being busy, can work independently and enjoys working with people.

Key responsibilities

Scheduling and planning meetings, including the Director's calendars, agendas, minutes and follow-ups

Organising social and charity events for the group

Planning and running team building events for our clinical and admin teams

Accurate and timely data entry

Managing email and phone enquiries on behalf of the Director

Booking travel and arranging appointments

Preparing documents, reports, letters and presentations

Maintaining filing systems and confidential records

Supporting the Accounts Manager with administrative tasks such as invoice processing, supplier follow-up and expense tracking

Liaising with practice managers, staff, suppliers and external contacts

About you

Previous experience as an executive assistant, personal assistant or senior administrator is ideal but not essential

Excellent organisation, time management and attention to detail

Strong written and verbal communication skills

Confident with Microsoft Office (Outlook, Word, Excel) and quick to learn new software

Discreet and professional when handling confidential information

A positive, proactive attitude and a flexible approach to your day

A current driver's licence (the role includes travel between clinics)

Experience in healthcare, dental or a multi-site business is an advantage, but not essential

About us

Aim Dental Group is a growing group of dental practices in Perth, with clinics in Innaloo, Maddington, Woodvale and Merredin. We're a friendly, community-minded team that cares about great patient care and about looking after our people.

Salary of $85,000 - $95,000 plus superannuation, depending on experience

• Company car
• Every second Friday off, for a better work-life balance
• A varied role with real input into our events and culture
• Opportunities to grow with a growing group