Executive Assistant

Sotheby's International Realty Byron Bay; Byron Bay; On-site; AUD 60,000 - 80,000; Full time

Job summary

Sotheby's International Realty Byron Bay is seeking a proactive Executive Assistant to join our growing Byron Bay team. You will support an experienced agent with administrative tasks, data entry, and daily operations to keep listings market-ready.

Key responsibilities include coordinating photoshoots, open homes, and documentation, liaising with clients and solicitors, and maintaining CRM records. A real estate licence and at least 1 year in real estate admin are required.

Qualifications

• Minimum 1 year experience in real estate administration.
• Certificate of Registration or Class 1 or 2 Real Estate Licence.
• Own car and valid Driver’s licence.
• Enthusiasm to work in a new team and supporting office culture.
• Ability to work in a team environment and perform well under pressure.
• Excellent communication and interpersonal skills, with the ability to build strong relationships with clients.
• Impeccable personal presentation and professionalism.
• Exceptional time management & administration skills with a high attention to detail.

Responsibilities

• Assist with administrative tasks, data entry, and daily ad hoc duties.
• Prepare properties for listing and ensure they are market-ready.
• Manage compliance with listing and sales documentation.
• Liaise with clients, solicitors, valuers, and tradespeople.
• Coordinate and attend photoshoots, marketing meetings, open homes, and other appointments as required.
• Facilitating pre-settlement inspections and acting as a liaison between buyer and vendor.
• Conduct property viewings and open home inspections.
• Manage social media profiles to promote listings and engage with potential clients.
• Maintain accurate client and property records within the CRM/database.
• Collaborating with the wider team to share best practices and contribute to overall company growth.

Skills

Communication skills

Team working

Time management

Detail oriented

Education

Real estate licence (Certificate 1 or 2)

Tools

Microsoft Office

Adobe

Canva

DocuSign

CRM systems

Job description

Sotheby's International Realty Byron Bay – Byron Bay NSW

Sotheby’s International Realty Byron Bay is seeking a dynamic individual to join our growing team. If you are detail-oriented and passionate about advancing your career in administrative support & sales in the heart of Byron Bay, we may have the perfect role for you.

This full-time Executive Assistant position offers the opportunity to work alongside a high-performing agent, be part of a supportive work environment, and learn from some of the industry’s best.

Some of the key responsibilities will include:

• Assist with administrative tasks, data entry, and daily ad hoc duties


• Prepare properties for listing and ensure they are market-ready


• Manage compliance with listing and sales documentation


• Liaise with clients, solicitors, valuers, and tradespeople


• Coordinate and attend photoshoots, marketing meetings, open homes, and other appointments as required


• Facilitating pre-settlement inspections and acting as a liaison between buyer and vendor


• Conduct property viewings and open home inspections


• Manage social media profiles to promote listings and engage with potential clients


• Maintain accurate client and property records within the CRM/database


• Collaborating with the wider team to share best practices and contribute to overall company growth

The right candidate will possess:

• Minimum 1 year experience in real estate administration


• Certificate of Registration or Class 1 or 2 Real Estate Licence


• Own car and valid Driver’s licence


• Enthusiasm to work in a new team and supporting office culture


• Ability to work in a team environment and perform well under pressure


• Excellent communication and interpersonal skills, with the ability to build strong relationships with clients


• Impeccable personal presentation and professionalism


• Exceptional time management & administration skills with a high attention to detail


• Ability to work in a team environment and perform well under pressure


• Proficient in Microsoft Office Suite, Adobe, Canva, DocuSign and CRM systems

If successful, you will be working alongside a fun, ambitious, and dynamic team who are currently the highest selling team in the Northern Rivers. You’ll benefit from hands‑on mentoring, enjoy annual team trips, strong cultural perks, and be supported by a workplace that values growth, collaboration, and excellence. Operating on Banksia Drive in Byron Bay, you’ll be surrounded by boutique shops, cafes, and a buzzing community atmosphere - the perfect place to thrive in your real estate career.