Executive Assistant

St Luke's Care; Bullatale; On-site; AUD 39,000 - 52,000; Part time

Benefits offered by this job

Salary packaging options

Great location near public transport

Job summary

St Luke's Care in Australia is seeking a part-time Executive Assistant to support the Director - Aged Care at Lulworth House and provide high-quality administrative services. The role focuses on efficient coordination and confidential handling of information.

You will manage the Director’s diary, liaise with residents and families, prepare documents and reports, and provide meeting support while maintaining accuracy and discretion.

Qualifications

• Experience in executive/administrative support is preferred.
• Ability to liaise with residents, families and staff with discretion.

Responsibilities

• Provide administrative support as directed by the Director - Aged Care
• Liaise with residents & families in relation to admissions documentation and other general enquiries and direct to relevant departments
• Prepare and manage documents and spread sheet data as required
• Coordinating the Director’s diary appointments, records and correspondence
• Scheduling of and administrative support during meetings
• Compile notes, prepare and/or print and/or distribute reports
• Filing, photocopying and mail management
• Other duties as required by the Director, Residential Services.

Skills

Administrative support

Diary management

Communication skills

Job description

Salary packaging options available to improve your net income

Great location, close to public transport

St Luke's Care is a private health organisation that has delivered excellence in care for over 100 years. Our Hospital, Aged Care facility, Rehabilitation and Home Care service are all committed to providing the highest quality care. We invest in our staff’s development and provide a culture that allows you to grow.

We are currently seeking apart time Executive Assistant, who is committed to deliveringa high quality service to both residents and staff in our residential aged care facility, Lulworth House.

The Executive Assistant will be responsible for providing administrative support to the Director - Aged Care

Key Areas of Responsibilities:

• Provide administrative support as directed by the Director - Aged Care
• Liaise with residents & families in relation to admissions documentation and other general enquiries and direct to relevant departments
• Prepare and manage documents and spread sheet data as required
• Coordinating the Director’s diary appointments, records andcorrespondence
• Scheduling of and administrative support during meetings
• Compile notes, prepare and/or print and/or distributereports
• Filing, photocopying and mailmanagement
• Other duties as required by the Director, Residential Services.

Vaccinations in accordance with St Luke’s Care Corporate Policy HRM15

A commitment to excellence in service/caredelivery

Flexibility and ability to adapt to changingcircumstances

Demonstrated ability to set priorities, establish and achieve agreedobjectives

Ability to work both autonomously and as part of ateam

Well-developed verbal, non-verbal and written communication skills, including an excellent phonemanner

PROOF OF ELIGIBILITY TO WORK IN AUSTRALIA MUST BE PROVIDED PLEASE NOTE ONLY SHORT LISTED CANDIDATES WILL BE CONTACTED

All positions at St Luke's Care are subject to relevant character and probity checks including criminal record and/or working with children checks.

Immunisation against specified infectious diseases (or proof of non-response) are also a requirement of employment at St Luke’s Care.

At St Luke's Care we acknowledge the importance of creating a work environment that is welcoming, equitable and safe for all. As part of our commitment to promoting a diverse and inclusive workplace culture, we encourage applications from Aboriginal and Torres Strait Islander peoples, and fromeveryone who meets the selection criteria and shares St Luke's philosophy and values regardless of their age, gender, religion, cultural background, sexual orientation, gender identity, disability and/or family status.