Executive Assistant

St Vincent's Care Services; Toowoomba Regional; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Salary packaging up to $15,990 p.a.

Novated leasing

Meals and Entertainment card up to $2,

Job summary

St Vincent's Care Services – Toowoomba QLD offers an Executive Assistant role supporting senior leaders with high-level administrative duties. The role is full-time (38 hours per week) at St Vincent's Private Hospital Toowoomba, requiring strong organisational and communication skills.

You will handle complex calendars, draft reports and correspondence, and collaborate across departments to ensure smooth operations and timely decision-making in a leading regional healthcare provider.

Qualifications

• Minimum 5 years' experience as a trusted Executive Assistant, preferably in a hospital or healthcare environment
• Demonstrated understanding of Credentialing and Scope of Clinical Practice processes within a hospital setting is highly desirable
• A genuine passion for providing high‑level executive support and coordinating executive calendars and priorities
• Exceptional written and verbal communication skills with ability to prepare reports and drafts
• Proven ability to build and maintain relationships with stakeholders at all levels
• High initiative, discretion, flexibility, and ability to meet deadlines in a fast-paced setting

Responsibilities

• Support senior executives and provide high-level administrative assistance
• Coordinate competing priorities and manage executive calendars
• Draft reports and correspondence and maintain documentation
• Foster professional relationships with stakeholders across the organisation

Skills

Executive support

Diary management

Stakeholder management

Written & verbal communication

Confidential information handling

Organisational skills

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Job description

St Vincent's Care Services – Toowoomba QLD

Become an integral part of St Vincent's Private Hospital Toowoomba as an Executive Assistant, supporting our leaders and helping deliver outstanding healthcare services to the community. In this dynamic full-time role (38 hours per week), you'll work closely with senior executives, providing high-level support that helps drive the success of one of the region's leading healthcare providers.

If you thrive in a fast-paced environment, enjoy building strong professional relationships, and take pride in delivering exceptional administrative support, this role offers the opportunity to make a meaningful impact. Your organisational skills, professionalism, and ability to confidently manage competing priorities will be key to your success. Flexible arrangements are available to support work-life balance when out-of-hours work is required.

Things that work for us:

• Minimum 5 years' experience as a trusted Executive Assistant, preferably within a hospital or healthcare environment
• Demonstrated understanding of Credentialing and Scope of Clinical Practice processes within a public or private hospital setting is highly desirable
• A genuine passion for providing high-level executive support and ensuring seamless coordination of executive schedules and priorities
• Exceptional written and verbal communication skills, with the ability to prepare reports, draft correspondence, and manage documentation accurately and efficiently
• Proven ability to build and maintain strong working relationships with stakeholders at all levels across the organisation.
• Highly motivated, proactive, and resilient, with the flexibility to adapt to changing priorities and manage competing demands effectively
• Strong administrative expertise with exceptional attention to detail and accuracy
• A high degree of initiative, discretion, and professionalism, with the ability to meet deadlines and manage confidential information appropriately
• Well-developed organisational and time management skills, with the ability to prioritise tasks, plan ahead, and work efficiently in a fast-paced environment
• Experience managing multiple complex diaries and coordinating competing priorities
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams, together with the ability to quickly learn and adapt to new systems and technologies.

Things that work for you:

• Enjoy generous salary packaging benefits of up to $15,990 per annum, plus novated leasing and an additional Meals and Entertainment card benefit of up to $2,650 per annum
• Join Australia's largest Catholic not-for-profit health and aged care provider, renowned for delivering exceptional care and driven by a progressive vision for the future.
• Become part of a supportive and welcoming team that values collaboration, respect, and community
• Make a meaningful contribution in a role where you can see the direct impact of your work on both the organisation and the people, we serve
• Receive free uniforms and access to ongoing learning, development, and training opportunities
• Access confidential wellbeing support through our Employee Assistance Program (EAP) for you and your immediate family
• Take advantage of Fitness Passport, providing discounted access to a wide range of gyms, fitness centres, and health facilities

About our hospital:

Be part of our hospital with a reputation built on more than 100 years of compassionate care. As the largest private hospital in the region, St Vincent's Private Hospital Toowoomba offers the opportunity to work alongside leading specialists and high-performing teams dedicated to delivering exceptional outcomes for our patients and community.

For more information on our hospital please visit: St Vincent's Private Hospital Toowoomba

Mission and Values:

At St Vincent's Health, our values of Compassion, Integrity, Justice and Excellence guide everything we do. We are committed to fostering an inclusive workplace where people from all backgrounds feel respected, supported and empowered to thrive.

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples as part of our ongoing commitment to Reconciliation and improving employment outcomes.

Employment is subject to the successful completion of all pre-employment checks which may include a Working with Children check (i.e. a Blue Card). For further information about St Vincent's commitment to Child Safety, visit St Vincent's Code of Conduct.

St Vincent's has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings and evidence may be required for proof of immunity.