Executive Assistant

Calvary; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

NFP salary packaging benefits,discount

Paid parental leave

Training, development pathways and car

Flexible hours

Job summary

Calvary is seeking an Executive Assistant to provide high-level support to the Chief Legal Officer and Chief Nurse & Clinical Governance Officer in Sydney.

You will coordinate diaries, governance materials, boards, and deadlines, handling sensitive information with discretion, and liaising with senior stakeholders across legal and clinical portfolios.

Hybrid/flexible working arrangements are available, with a mission-driven culture and broad development opportunities.

Qualifications

• Experience providing high-level support to senior executives with complex portfolios.
• Experience coordinating executive or governance committee processes (agendas, papers, minutes, action tracking).
• Ability to handle legally privileged and confidential information with discretion.
• Strong governance discipline: document control, deadlines, escalation of risks or delays.
• Excellent written and oral communication; draft/edit board-level documents to a high standard.
• Advanced Microsoft 365 capability and comfort with workflow/tools.
• Ability to anticipate needs, manage dependencies and handle ambiguity.

Responsibilities

• Proactively manage executive diaries and meeting coordination for the Chief Legal Officer and Chief Nurse & Clinical Governance Officer.
• Coordinate executive, Board and governance committee processes, including agendas, papers, minutes and action records.
• Prepare and quality assure executive and Board-level correspondence, reports, briefings, and presentations.
• Manage confidential and legally sensitive correspondence and records.
• Support tracking of legal matters, contracts, regulatory requests with external advisers, insurers and regulators.
• Assist with clinical governance reporting, quality and safety reports, policy reviews and accreditation actions.
• Monitor and escalate risks or delays; track actions and deadlines.
• Provide broader executive/administrative support including stakeholder liaison, travel, expenses and portfolio administration.

Skills

High-level executive support

Governance coordination

Discretion handling confidential info

Governance documentation

Stakeholder management

Communication skills

Organisational & prioritisation

Education

Tertiary qualification in business/administration/governance/legal studies

Tools

Microsoft 365

Word

Outlook

Teams

SharePoint

PowerPoint

Excel

Job description

• Progress with purpose at one of Australia’s largest health care providers
• Get ahead with salary packaging, benefits and professional development in a supportive team environment
• Play a key role in supporting Legal and Clinical Governance at an executive level
• Location - Sydney
• Hybrid/Flexible Working Arrangements Available

About the role

The Executive Assistant provides high-level, confidential and proactive executive and administrative support to the Chief Legal Officer and Chief Nurse & Clinical Governance Officer. The role is responsible for coordinating executive diaries, preparing governance materials, supporting committees, tracking key actions and deadlines, and managing stakeholder relationships across both portfolios.

Working across sensitive legal, clinical and organisational matters, the successful candidate will bring sound judgement, initiative and exceptional discretion, with a strong understanding of confidentiality and governance requirements. The role also provides an opportunity to contribute to LCMHC's mission and values of healing, hospitality, stewardship and respect.

Your main duties will include:

• Proactively manage executive diaries, correspondence, competing priorities and meeting coordination for the Chief Legal Officer and Chief Nurse & Clinical Governance Officer.
• Coordinate executive, Board and governance committee processes, including agendas, papers, minutes, decision records and action registers.
• Prepare, review and quality assure executive and Board-level correspondence, reports, briefings, presentations and other key documentation.
• Manage confidential and legally sensitive correspondence, records, matter files and deadlines, ensuring appropriate handling of privileged information.
• Support the coordination and tracking of legal matters, claims, contracts, regulatory requests and information required by external legal advisers, insurers and regulators.
• Assist with clinical governance reporting and assurance activities, including quality and safety reports, policy reviews, accreditation actions and regulatory commitments.
• Monitor and follow up on actions, emerging issues and key deliverables, coordinating information across services and escalating risks or delays where required.
• Provide broader executive and administrative support, including stakeholder liaison, research, travel coordination, expense reconciliation and general portfolio administration.

About you

• Experience providing high-level support to senior executives with complex portfolios.
• Demonstrated experience coordinating executive or governance committee processes, including agendas, papers, minutes and action tracking.
• Proven ability to handle legally privileged, clinically sensitive, commercially confidential and personally sensitive information with discretion.
• Strong governance discipline, including document control, deadline management, quality assurance and escalation of material risks or delays.
• Exceptional written and oral communication skills, including the ability to draft and edit executive and Board-level documents to a high standard.
• Advanced Microsoft 365 capability, including Word, Outlook, Teams, SharePoint, PowerPoint and Excel, and confidence using workflow and action-tracking tools.
• Highly developed organisational, analytical and prioritisation skills, with the ability to anticipate needs, identify dependencies and manage ambiguity.
• Ability to work autonomously, exercise sound judgement and maintain effective relationships with senior internal and external stakeholders.
• Demonstrated flexibility and willingness to support others when needed, particularly during peak activity or critical periods.
• A strong commitment to the mission, values and vision of LCMHC, and the ability to represent and promote these consistently in all professional interactions.
• Tertiary qualification in business, administration, governance, legal studies or a related discipline.
• Experience within healthcare, clinical governance, legal, regulatory or risk environments.

Why work for Calvary?

At Calvary, our staff matter.

With over 130 years' experience and 18,000 staff and volunteers, we offer an inclusive and welcoming culture where you are valued, drawing on your own strengths, identity and background alongside a team of professionals who care for our patients, residents and clients.

• NFP salary packaging benefits, discounted health insurance and gym memberships
• Paid parental leave
• Training, development pathways and career opportunities
• Flexible hours that make sense for you

As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart. Care from the heart.

Please note the following:

• As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights, criminal history check, NDIS/WWCC/WWVP checks, and a health evaluation to ensure suitability for the role.
• You will be required to provide evidence of immunisation as required for your role.