Executive Assisitant

Talent Corp; Melbourne; On-site; AUD 65,000 - 85,000; Part time

Benefits offered by this job

Part-time role

Government agency

Close collaboration with executives

Professional working environment

Job summary

Talent Corp is seeking an experienced Executive Assistant to provide high-level administrative and executive support to both the Chief Information Officer (CIO) and Chief Financial Officer (CFO) at a government agency in Melbourne. The role is permanent part-time, four days a week, with responsibilities spanning diary management, correspondence, reports, and travel arrangements.

You will act as a trusted point of contact with stakeholders, handling confidential information and coordinating

Qualifications

• Proven experience assisting senior executives.
• Strong organisational and time-management abilities.
• Excellent written and verbal communication.
• Ability to handle confidential information.

Responsibilities

• Provide executive and administrative support to the CIO and CFO.
• Manage complex diaries and coordinate meetings for two executives.
• Arrange travel and prepare correspondence, reports, presentations, agendas and minutes.
• Act as a key contact for internal and external stakeholders with professional communication.
• Coordinate competing priorities and maintain confidentiality across sensitive matters.

Skills

Executive support

Diary management

Communication skills

MS Office

Stakeholder engagement

Tools

Outlook

Word

Excel

PowerPoint

Job description

• Permanent Part-Time Position - 4 days a week
• Inner City Location - Government Agency

We are seeking an experienced and highly organised Executive Assistant to provide high-level administrative and executive support to both the Chief Information Officer (CIO) and Chief Financial Officer (CFO).

Working four days per week, this role requires a proactive, adaptable and detail-oriented individual who can confidently manage competing priorities while supporting two senior executives.

Key Responsibilities

• Provide comprehensive executive and administrative support to the CIO and CFO, ensuring the smooth running of their daily activities.
• Manage complex diaries, coordinate meetings, appointments and travel arrangements for both executives.
• Prepare correspondence, reports, presentations, meeting agendas and minutes as required.
• Act as a key point of contact for internal and external stakeholders, ensuring professional and effective communication.
• Proactively manage competing priorities, coordinate executive activities and maintain confidentiality across sensitive matters.

Key Skills and Experience

• Strong experience as an Executive Assistant, ideally with several years supporting senior executives or multiple senior managers.
• Exceptional organisational, time management and multitasking skills, with the ability to balance the demands of two executives.
• Excellent written and verbal communication skills, with strong stakeholder engagement capabilities.
• High proficiency in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• Previous experience within healthcare, hospitals, universities or research-focused organisations will be highly regarded.

What's in it for you:

• Permanent Part-Time Position - 4 days a week
• Government Agency
• Opportunity to work closely with two senior executives
• Supportive and professional working environment