Executive & Operations Assistant to COO & Board

Think2Be Group; Redcliffe; Hybrid; AUD 45,000 - 65,000; Part time

Job summary

Think 2 Be Group in Redcliffe, North Brisbane, is seeking an experienced Operations & Executive Assistant to support the COO, Directors and Advisory Board. The role blends executive support with hands-on operational administration, acting as the central administrative hub for a diversified private group.

We offer part-time arrangements from 0.4 FTE, roughly 60% office-based with some remote flexibility. The ideal candidate will manage calendars, board briefs, financials in Xero, and project

Qualifications

• Three years or more in an executive assistant, office manager or senior administration role.
• Experience in a professional services environment (law, accounting, financial planning, advisory or family office).
• Excellent written English with ability to prepare board-ready materials.

Responsibilities

• Triaging requests and managing competing priorities.
• Drafting and formatting professional correspondence, reports and agendas.
• Tracking actions and following up through systems like Asana.
• Supporting board cycle tasks: agendas, papers, minutes, action registers.
• Maintaining corporate records and registers for entities, deeds, leases, insurances and ASIC lodgements.
• Assisting with accounts payable/receivable and reconciliations (Xero).
• Property administration and external property manager liaison.
• Recording capital calls, distributions and investment documentation.

Skills

Executive support

Stakeholder management

Attention to detail

Discretion

Organisation

Time management

Confidentiality

Tools

Asana

Xero

Microsoft Word

Microsoft Excel

Cloud-based document management systems

Job description

Think 2 Be Group in Redcliffe, North Brisbane, is seeking an experienced Operations & Executive Assistant to support the COO, Directors and Advisory Board. The role blends executive support with hands-on operational administration, acting as the central administrative hub for a diversified private group.

We offer part-time arrangements from 0.4 FTE, roughly 60% office-based with some remote flexibility. The ideal candidate will manage calendars, board briefs, financials in Xero, and project