Executive & Administration Assistant to Medical Director

Injury Care Pty Ltd; Canterbury-Bankstown; On-site; AUD 55,000 - 83,000; Part time

Benefits offered by this job

Casual employment

On-the-job training

Job summary

InjuryCare is seeking an Executive & Administration Assistant to support the Medical Director and keep the clinic running smoothly. The role combines executive support with medical administration, including calendar management, document preparation and front-desk reception.

You will work closely with the clinical and administration teams and report to the Administration Manager. The position is based at our Chullora clinic on Thursdays and Fridays, with possible additional days as needs arise.

Qualifications

• Professional, reliable and well presented.
• Friendly and confident when communicating with people.
• Highly organised, discreet and attentive to detail.
• Able to manage competing priorities and meet deadlines.
• Calm and helpful in a busy clinical environment.

Responsibilities

• Executive and administrative support
• Manage and coordinate the Medical Director's calendar and appointments
• Organise meetings and prepare relevant documents
• Manage correspondence and follow up actions as required
• Prepare, format and maintain reports, presentations and other documents
• Coordinate information between the Medical Director, clinic team and external contacts
• Provide organised and confidential administrative support
• Welcome clients and manage front desk check-in
• Answer incoming calls and respond to enquiries
• Manage shared inboxes and correspondence
• Prepare and process medical documentation
• Maintain accurate records and complete data entry
• Liaise with employers, workers, clinicians and external providers
• Assist with general administrative and operational tasks

Skills

Calendar management

Medical administration

Reception duties

Data entry

Microsoft Office

Tools

Microsoft Office

Job description

Executive & Administration Assistant to Medical Director

You will support the Medical Director's day-to-day schedule while helping the clinic run smoothly. The role includes calendar and correspondence management, document preparation, reception and general medical administration. You will work closely with the clinical and administration teams and the Branch Co-ordinator. The position reports to the Administration Manager, with day-to-day executive support tasks coordinated directly with the Medical Director. The role will initially be based at our Chullora clinic on Thursdays and Fridays. Additional days may become available as your capabilities develop and clinic requirements allow.

Key responsibilities

Executive and administrative support

Manage and coordinate the Medical Director's calendar and appointments

Organise meetings and prepare relevant documents

Manage correspondence and follow up actions as required

Prepare, format and maintain reports, presentations and other documents

Coordinate information between the Medical Director, clinic team and external contacts

Provide organised and confidential administrative support

Clinic administration and reception

Welcome clients and manage front desk check-in

Answer incoming calls and respond to enquiries

Manage shared inboxes and correspondence

Prepare and process medical documentation

Maintain accurate records and complete data entry

Liaise with employers, workers, clinicians and external providers

Assist with general administrative and operational tasks

About you

Professional, reliable and well presented

Friendly and confident when communicating with people

Highly organised, discreet and attentive to detail

Able to manage competing priorities and meet deadlines

Calm and helpful in a busy clinical environment

A fast typist with excellent spelling

Proactive and comfortable working independently

Confident using Microsoft Office and general computer systems

Careful when handling confidential information

Willing to learn new processes and systems

Preferred experience

Previous experience in medical reception or healthcare administration

Experience supporting a senior manager, Director or executive

Confidence managing calendars, correspondence and meeting arrangements

Familiarity with medical terminology

Experience with appointment systems and high-volume administration

Experience in occupational health or allied health, highly regarded

About us

InjuryCare provides occupational health services to organisations and workers across a broad range of industries. Our services include pre-employment medical assessments, health surveillance and periodic medicals, injury management support, drug and alcohol testing, and preventative health and wellbeing programs. We are a professional, service-driven clinic that values efficiency, reliability, teamwork and high standards of client care.

Casual employment, initially focused on Thursdays and Fridays

A varied role combining executive support and medical administration

The potential to increase working days as your capabilities develop and clinic needs allow

A stable opportunity within an established clinic

A supportive and professional team environment

On-the-job training and ongoing support

Exposure to occupational health and clinical operations