Faculty Administration Officer

Macquarie University; Sydney; On-site; AUD 92,000 - 112,000; Full time

Benefits offered by this job

17% Superannuation

Subsidised onsite parking options

Flexible working options

Training and professional development

Onsite childcare facilities

Discounted health insurance (Medibank)

Onsite vacation care

Employee Assistance Program

Subsidised membership at the Sport & A

Job summary

Macquarie University’s Faculty of Arts seeks a proactive Faculty Administration Officer to support the Faculty Executive Director and advance strategic priorities on the Wallumattagal Campus in North Ryde. The role provides diary management, travel, meeting prep, committee coordination, event logistics and administrative services across the faculty, while upholding WHS and EEO standards.

Applicants should have a degree in Business Administration or equivalent experience, strong customer service,

Qualifications

• Degree in Business Administration or equivalent experience.
• Experience delivering high-quality administrative and executive support.
• Ability to coordinate multiple priorities with minimal supervision.

Responsibilities

• Provide general administrative support to the Faculty leadership team.
• Deliver executive assistance including diary management and travel arrangements.
• Coordinate committees, agendas, minutes and action follow-up.
• Organise meetings and events, including room bookings and catering.
• Update and maintain administrative systems and websites.
• Assist with administrative services and process improvements.

Skills

Communication

Multitasking

Attention to detail

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Database systems

Job description

Faculty Administration Officer

• Salary Package: From $102,136 per annum (HEW 6), plus 17% superannuation and annual leave loading
• Appointment Type: Full-time, continuing
• Faculty of Arts, Macquarie University (Wallumattagal Campus), North Ryde

Keep Faculty operations moving, enable senior staff and help shape one of Australia's foremost arts and humanities communities.

The Faculty of Arts at Macquarie University is home to bold thinkers and dedicated educators asking the big questions about the world, from history, languages and media to law, security studies, education and the creative arts. As the Faculty Administration Officer, you will provide administrative support to the Faculty Executive Director and support with Faculty strategic priorities. This is an excellent opportunity for an organised, proactive administrator who enjoys variety, thrives on getting things done well, and takes genuine pride in high-quality service. If you like being the person who anticipates what is needed next, brings order to competing priorities and makes operational delivery look effortless, we would like to hear from you.

About the Role

• Provide general administrative support to the Faculty leadership team including supporting Faculty strategic priorities.
• Deliver executive assistance to the Faculty Executive Director, including diary management, logistics, meeting preparation, travel arrangements and briefing materials.
• Coordinate Faculty committees, including scheduling, agenda preparation, minute-taking and follow-up of action items.
• Organise on-site and off-site meetings, including room bookings, catering, transport and event logistics.
• Update and maintain Faculty websites and administrative systems.
• Receive, triage and action enquiries relating to the Faculty’s activities.
• Provide coordination and administration for Faculty events.
• Assist with administrative services as required.
• Contribute to the review and improvement of administrative processes and practices.
• Work in accordance with EEO, WHS and relevant professional standards.

About Us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we've grown to become the centre of a vibrant local and global community. Connect with us today.

Within the University, the Faculty of Arts is one of Australia’s leading arts and humanities faculties, bringing together a diverse community of educators, researchers and professional staff. Its professional staff work in partnership with academic colleagues to support the faculty’s teaching, research and engagement through high-quality administrative services.

About You

• You are a capable, service‑oriented administrator with experience supporting senior leadership positions.
• You manage multiple priorities with ease, work comfortably with minimal supervision as well as alongside colleagues, and communicate clearly with people at all levels.
• You are ready to step in wherever needed, bring a can‑do approach, a willingness to learn and support a positive culture, while remaining composed when the pace picks up.
• Your attention to detail, continuous improvement approach and ability to build positive working relationships across a wide range of stakeholders will be central to your success.

Selection Criteria

• A degree in Business Administration and/or equivalent relevant experience.
• Demonstrated experience delivering high-quality administrative and/or executive assistance within a complex organisational environment (higher education experience desirable), including assisting senior staff and their teams.
• Proven ability to coordinate multiple activities and priorities with minimal supervision and to meet tight deadlines.
• Demonstrated high-quality customer service experience, with the ability to communicate effectively with a diverse range of stakeholders.
• Intermediate computer skills, including Microsoft Office and a range of database management systems and applications.
• Excellent attention to detail, with demonstrated experience developing and implementing administrative process improvements.
• Exceptional written communication skills with the ability to draft agendas, minutes and reports for a senior executive audience.
• Demonstrated knowledge of finance and budgeting principles and practices, including budget administration, interpreting data and using financial systems and reporting.
• The successful candidate will be required to undertake a police check.
• Applicants must have full unrestricted working rights in Australia.

Enjoy the benefits of working at a campus that offers:

• 17% Superannuation
• Subsidised onsite parking options
• Flexible working options
• Training and professional development
• Onsite childcare facilities
• Discounted health insurance (Medibank)
• Onsite vacation care
• Employee Assistance Program
• Subsidised membership at the Sport & Aquatic Centre
• Onsite GP, imaging & physio clinics

Our benefits include:

• 17% Superannuation
• Subsidised onsite parking options
• Flexible working options
• Training and professional development
• Onsite childcare facilities
• Discounted health insurance (Medibank)
• Onsite vacation care
• Employee Assistance Program
• Subsidised membership at the Sport & Aquatic Centre
• Onsite GP, imaging & physio clinics

Pre‑Employment Checks

Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre‑employment checks relevant to the role they have applied for. Your employment is conditional upon the completion and maintenance of all role‑required pre‑employment or background checks in terms satisfactory to the University.

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account.

For role enquiries or recruitment enquiries, please contact Joanne Chrystal, Faculty Executive Director at [e-mail], or Mirna Alaaiddin at [e-mail]

We reserve the right to progress or decline an application prior to the application closing date.

Applications Close: Sunday 1 November 2026 at 11:59 p.m. (AEDT)

Applications Close: 01/11/2026 11:59 PM

A Place Where You Belong At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.

At Macquarie University, our human equation for success is You to the Power of Us. It’s an invitation for you to bring your passion and purpose to a campus powered by human collaboration, and where the potential of every person multiplies our ability to achieve remarkable things. Hear from our Vice Chancellor Bruce Dowton

Our values — Collective Ambition, Purposeful Collaboration, Bold Innovation, and Genuine Care — are at the heart of everything we do and by living our values, we unlock the true potential of You to the Power of Us. Our values guide how we work, lead and support one another. We know Macquarie is at its best when we live our values every day. Fostering Belonging Our Diversity, Inclusion and Belonging Framework 2024-2028 and our Flexible Work approach support Macquarie’s vision by building a community where everyone truly feels safe and like they belong. We acknowledge the richness of each individual’s identity and the potential that brings. This diversity amplifies You to the Power of Us and creates an inclusive environment that leads to better outcomes for all. Through a nurturing and fair environment, we are a workplace that enables you to balance both your personal needs and professional goals.

When you join Macquarie University, you gain access to a supportive, flexible workplace designed to help you thrive. Our benefits include: Flexible, hybrid work arrangements 17% Superannuation Subsidised onsite parking options Extensive training and professional development programs Onsite childcare facilities to support working parents Onsite vacation care during school holidays Discounted health insurance Subsidised membership at our Sport & Aquatic Centre Access to an Employee Assistance Program for free and confidential support Convenient onsite GP, imaging, and physiotherapy clinics These benefits are designed to support your health, wellbeing, and growth, so you can focus on what matters most: making a difference. Discover our beautiful campus Just 15km from Sydney’s CBD and with access to Australia’s only dedicated university metro station, our Wallumattagal Campus in Macquarie Park offers a vibrant and inspiring place to work—right in one of the world’s greatest cities. Take a look at our campus Join a workplace that's inclusive, outcome-focused and driven by shared purpose. For further information about how the University, collects, uses and discloses personal information about you, refer to the privacy policy.