Executive Admin & Compliance Partner (Hybrid)

AstraZeneca; Sydney; Hybrid; AUD 70,000 - 110,000; Part time

Job summary

AstraZeneca's Alexion Rare Disease is seeking an experienced Administration Business Partner to support the General Manager, Leadership Team and broader business. The role combines executive support, compliance coordination and enterprise-wide activity in a 12‑month, part‑time arrangement (4 days per week) based at the Sydney Head Office with hybrid working.

Key duties include coordinating senior administration, onboarding, governance, reporting and information management, with a strong focus on

Qualifications

• Experience in senior administration, executive support, business support, or similar role.
• Strong organisational skills and attention to detail.
• Ability to work independently and anticipate follow-up actions.
• Strong customer management, communication and follow-up skills.
• Proficiency with Microsoft Outlook and PowerPoint; willingness to learn new systems.
• Ability to maintain confidentiality and support executive leadership.

Responsibilities

• Provide proactive, confidential business assistance to senior executives and collaborators across a broad range of administrative, operational and compliance‑related activities.
• Support Leadership Team meetings, including coordination, follow‑up actions, information gathering and related business performance activity.
• Coordinate compliance and operational administration, including carbon emissions reporting, meter readings, SHE requirements, training completion, Medicines Australia continuing education and Code of Conduct tracking.
• Handle new starter onboarding activities, including coordination of welcome information, required training, induction content and relevant internal systems access.
• Maintain and update SharePoint sites, flowcharts, Visio presentations, filing systems, information repositories and business records to support accurate and accessible information management.
• Capture, coordinate and analyse information for reports, business updates and ad‑hoc projects, using tools including Microsoft Outlook, PowerPoint and, where applicable, Power BI.
• Work independently with partners across the business, following up actions, supporting third‑party receptionists with call triage and escalation, and handling confidential or time‑sensitive requests with good judgement.

Skills

Executive support

Organisation

Communication

Confidentiality

Independent work

Education

Diploma in secretarial studies, business administration or a related field

Tools

Microsoft Outlook

PowerPoint

Power BI

Job description

AstraZeneca's Alexion Rare Disease is seeking an experienced Administration Business Partner to support the General Manager, Leadership Team and broader business. The role combines executive support, compliance coordination and enterprise-wide activity in a 12‑month, part‑time arrangement (4 days per week) based at the Sydney Head Office with hybrid working.

Key duties include coordinating senior administration, onboarding, governance, reporting and information management, with a strong focus on