Executive Admin & Business Partner (12-Month, Part-Time)

Alexion Pharma Spain S.L.; Sydney; Hybrid; AUD 70,000 - 100,000; Part time

Job summary

Alexion is seeking an Administration and Business Partner to provide trusted support to the General Manager and Leadership Team at our Sydney Head Office. This is a 12-month, part-time role (4 days per week) with hybrid working.

You will coordinate admin, onboarding, compliance, reporting and business operations, maintain information systems, and support cross-functional projects. Strong communication and proactive problem solving are essential.

Qualifications

• Experience in senior administration, executive support or related role with independent ownership.
• Strong organisational skills and attention to detail for time-sensitive tasks.
• Ability to maintain confidentiality and support senior leadership with discretion.

Responsibilities

• Provide proactive business assistance to senior executives and collaborators across admin, compliance and operations.
• Coordinate onboarding, welcome information, training and access to internal systems.
• Maintain and update SharePoint sites, filing systems and information repositories.
• Capture and analyse information for reports and ad hoc projects using Outlook, PowerPoint and Power BI.
• Coordinate compliance, SHE, training, and coding of medicines education tracking as needed.
• Support cross-functional meetings, action follow-ups and information gathering.

Skills

Senior administration

Executive support

Organisational skills

Outlook

PowerPoint

Communication

Attention to detail

Discretion

Customer management

Power BI

Education

Diploma in secretarial studies

Business administration

Tools

SharePoint

Microsoft 365 (Outlook, PowerPoint)

Power BI

Job description

Alexion is seeking an Administration and Business Partner to provide trusted support to the General Manager and Leadership Team at our Sydney Head Office. This is a 12-month, part-time role (4 days per week) with hybrid working.

You will coordinate admin, onboarding, compliance, reporting and business operations, maintain information systems, and support cross-functional projects. Strong communication and proactive problem solving are essential.