Administration and Business Partner

AstraZeneca; Sydney; Hybrid; AUD 70,000 - 110,000; Part time

Job summary

AstraZeneca's Alexion Rare Disease is seeking an experienced Administration Business Partner to support the General Manager, Leadership Team and broader business. The role combines executive support, compliance coordination and enterprise-wide activity in a 12‑month, part‑time arrangement (4 days per week) based at the Sydney Head Office with hybrid working.

Key duties include coordinating senior administration, onboarding, governance, reporting and information management, with a strong focus on

Qualifications

• Experience in senior administration, executive support, business support, or similar role.
• Strong organisational skills and attention to detail.
• Ability to work independently and anticipate follow-up actions.
• Strong customer management, communication and follow-up skills.
• Proficiency with Microsoft Outlook and PowerPoint; willingness to learn new systems.
• Ability to maintain confidentiality and support executive leadership.

Responsibilities

• Provide proactive, confidential business assistance to senior executives and collaborators across a broad range of administrative, operational and compliance‑related activities.
• Support Leadership Team meetings, including coordination, follow‑up actions, information gathering and related business performance activity.
• Coordinate compliance and operational administration, including carbon emissions reporting, meter readings, SHE requirements, training completion, Medicines Australia continuing education and Code of Conduct tracking.
• Handle new starter onboarding activities, including coordination of welcome information, required training, induction content and relevant internal systems access.
• Maintain and update SharePoint sites, flowcharts, Visio presentations, filing systems, information repositories and business records to support accurate and accessible information management.
• Capture, coordinate and analyse information for reports, business updates and ad‑hoc projects, using tools including Microsoft Outlook, PowerPoint and, where applicable, Power BI.
• Work independently with partners across the business, following up actions, supporting third‑party receptionists with call triage and escalation, and handling confidential or time‑sensitive requests with good judgement.

Skills

Executive support

Organisation

Communication

Confidentiality

Independent work

Education

Diploma in secretarial studies, business administration or a related field

Tools

Microsoft Outlook

PowerPoint

Power BI

Job description

Do you have experience providing senior administrative support and a passion for connecting people, information and business priorities? Would you like to use your organisational skills to support senior leaders and broader business operations in a role that combines executive support, compliance coordination and enterprise‑wide activity? Then Alexion, AstraZeneca Rare Disease, might be the opportunity for you.

About AstraZeneca & Alexion Rare Disease

AstraZeneca is a global, science‑led biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines, primarily for the treatment of diseases in four therapy areas – Oncology; Cardiovascular, Renal and Metabolism (CVRM); Respiratory & Immunology (R&I); and Rare Disease.

Alexion, AstraZeneca Rare Disease is dedicated to advancing care for people living with rare diseases. We work alongside clinicians to support appropriate access and redefine what is possible for patients and their families.

As Administration Business Partner

You’ll provide trusted support to the General Manager, Leadership Team and wider business, coordinating activities across administration, compliance, onboarding, reporting and business operations. This is a 12-month, part‑time opportunity (4 days per week) based at our Sydney Head Office with hybrid working.

What you’ll do

• Provide proactive, accurate and confidential business assistance to senior executives and collaborators across a broad range of administrative, operational and compliance‑related activities.
• Support Leadership Team and strategy meetings, including coordination, follow‑up actions, information gathering and related business performance activity.
• Coordinate compliance and operational administration, including carbon emissions reporting, meter readings, SHE requirements, training completion, Medicines Australia continuing education and Code of Conduct tracking.
• Handle new starter onboarding activities, including coordination of welcome information, required training, induction content and relevant internal systems access.
• Maintain and update SharePoint sites, flowcharts, Visio presentations, filing systems, information repositories and business records to support accurate and accessible information management.
• Capture, coordinate and analyse information for reports, business updates and ad‑hoc projects, using tools including Microsoft Outlook, PowerPoint and, where applicable, Power BI.
• Work independently with partners across the business, following up actions, supporting third‑party receptionists with call triage and escalation, and handling confidential or time‑sensitive requests with good judgement.

Essential for the role

• Experience in senior administration, executive support, business support, secretarial work or a similar role involving broad responsibilities and independent ownership.
• Strong organisational skills and attention to detail, demonstrating skill in managing routine, repetitive and time‑sensitive tasks accurately.
• Proven track record to work independently, anticipate follow‑up actions, connect information across different areas and find answers proactively.
• Strong customer management, communication and follow‑up skills, with the ability to be firm, persuasive and respectful.
• Proficiency with Microsoft Outlook and PowerPoint, and the confidence to learn new systems and processes.
• Ability to maintain confidentiality and provide responsive, reliable support to executive leadership and multiple collaborators.

Desirable for the role

• Experience working in a pharmaceutical, biotechnology or other regulated environment.
• Experience using or maintaining SharePoint sites.
• Experience with Power BI, data gathering or business reporting.
• Diploma in secretarial studies, business administration or a related field.
• Experience supporting compliance, SHE, onboarding, finance or leadership team activities.

Why join Alexion, AstraZeneca Rare Disease?

At Alexion, we are committed to making a difference through our bold mission: transforming the lives of people living with rare diseases. Recognized as a Great Place to Work, our team welcomes talented, diverse individuals who thrive in a collaborative environment. Here, your voice is heard, your expertise is valued, and your work truly changes lives.

We recognise that any recruitment process may present challenges, if there is anything we can do to make our recruitment process more accessible for you, please let us know via this Form.

Alexion is proud to be an Equal Employment Opportunity and Aff…

We are committed to fostering a culture of belonging where every single person can belong because of their uniqueness. The Company will not make decisions about employment, training, compensation, promotion, and other terms and conditions of employment based on race, color, religion, creed or lack thereof, sex, sexual orientation, age, ancestry, national origin, ethnicity, citizenship status, marital status, pregnancy, (including childbirth, breastfeeding, or related medical conditions), parental status (including adoption or surrogacy), military status, protected veteran status, disability, medical condition, gender identity or expression, genetic information, mental illness or other characteristics protected by law. Alexion provides reasonable accommodations to meet the needs of candidates and employees. To begin an interactive dialogue with Alexion regarding an accommodation, please let us know via this Form.

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