Administration and Business Partner

Alexion Pharmaceuticals, Inc.; Sydney; Hybrid; AUD 60,000 - 80,000; Part time

Job summary

Alexion, AstraZeneca Rare Disease is seeking an Administration Business Partner to support the General Manager, Leadership Team and broader business. The role spans executive support, compliance coordination, onboarding and reporting with a hybrid setup at the Sydney Head Office. This is a 12-month, part-time position (4 days per week).

You will coordinate strategy meetings, manage confidentiality, and ensure accurate information flow with tools like Outlook, PowerPoint and Power BI.

Qualifications

• Experience in senior administration, executive support or similar role with broad responsibilities.
• Strong organisational skills and attention to detail for routine, time-sensitive tasks.
• Ability to work independently, anticipate follow-up actions and connect information.
• Excellent customer management and communication, with firm, respectful follow-up.
• Proficiency with Microsoft Outlook and PowerPoint, with ability to learn new systems.

Responsibilities

• Provide proactive, confidential business assistance to senior executives and collaborators across administrative, operational and compliance activities.
• Support Leadership Team meetings with coordination, follow-up actions and information gathering.
• Coordinate compliance and operational administration including reporting and training tracking.
• Manage onboarding activities for new starters, including training and system access.
• Maintain SharePoint sites, filing systems and information repositories for accessible records.
• Capture and analyse information for reports and ad hoc projects using Power BI where applicable.
• Collaborate across the business and support third-party receptionists with call triage and escalation.

Skills

Senior administration

Executive support

Organisational skills

Communication

Confidentiality

Education

Diploma in secretarial studies

Tools

SharePoint

Visio

Power BI

PowerPoint

Outlook

Job description

Do you have experience providing senior administrative support and a passion for connecting people, information and business priorities? Would you like to use your organisational skills to support senior leaders and broader business operations in a role that combines executive support, compliance coordination and enterprise-wide activity? Then Alexion, AstraZeneca Rare Disease, might be the opportunity for you.

About AstraZeneca & Alexion Rare Disease

AstraZeneca is a global, science-led biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines, primarily for the treatment of diseases in four therapy areas – Oncology; Cardiovascular, Renal and Metabolism (CVRM); Respiratory & Immunology (R&I); and Rare Disease.

Alexion, AstraZeneca Rare Disease is dedicated to advancing care for people living with rare diseases. We work alongside clinicians to support appropriate access and redefine what is possible for patients and their families.

As Administration Business Partner, you’ll provide trusted support to the General Manager, Leadership Team and wider business, coordinating activities across administration, compliance, onboarding, reporting and business operations. This is a 12-month, part-time opportunity (4 days per week) based at our Sydney Head Office with hybrid working.

What you'll do

• Provide proactive, accurate and confidential business assistance to senior executives and collaborators across a broad range of administrative, operational and compliance-related activities.
• Support Leadership Team and strategy meetings, including coordination, follow-up actions, information gathering and related business performance activity.
• Coordinate compliance and operational administration, including carbon emissions reporting, meter readings, SHE requirements, training completion, Medicines Australia continuing education and Code of Conduct tracking.
• Handle new starter onboarding activities, including coordination of welcome information, required training, induction content and relevant internal systems access.
• Maintain and update SharePoint sites, flowcharts, Visio presentations, filing systems, information repositories and business records to support accurate and accessible information management.
• Capture, coordinate and analyse information for reports, business updates and ad hoc projects, using tools including Microsoft Outlook, PowerPoint and, where applicable, Power BI.
• Work independently with partners across the business, following up actions, supporting third-party receptionists with call triage and escalation, and handling confidential or time-sensitive requests with good judgement.

Essential for the role

• Experience in senior administration, executive support, business support, secretarial work or a similar role involving broad responsibilities and independent ownership.
• Strong organisational skills and attention to detail, demonstrating skill in managing routine, repetitive and time-sensitive tasks accurately.
• Proven track record to work independently, anticipate follow-up actions, connect information across different areas and find answers proactively.
• Strong customer management, communication and follow-up skills, with the ability to be firm, persuasive and respectful.
• Proficiency with Microsoft Outlook and PowerPoint, and the confidence to learn new systems and processes.
• Ability to maintain confidentiality and provide responsive, reliable support to executive leadership and multiple collaborators.

Desirable for the role

• Experience working in a pharmaceutical, biotechnology or other regulated environment.
• Experience using or maintaining SharePoint sites.
• Experience with Power BI, data gathering or business reporting.
• Diploma in secretarial studies, business administration or a related field.
• Experience supporting compliance, SHE, onboarding, finance or leadership team activities.

Why join Alexion, AstraZeneca Rare Disease?

At Alexion, we are committed to making a difference through our bold mission: transforming the lives of people living with rare diseases. Recognised as a Great Place to Work, our team welcomes talented, diverse individuals who thrive in a collaborative environment. Here, your voice is heard, your expertise is valued, and your work truly changes lives.

So, what's next!

• Are you already imagining yourself supporting senior leaders and contributing across a broad business remit? We can't wait to hear from you.
• Are you ready to bring your organisation, initiative and enterprise perspective to the table? Brilliant! We hope it's yours.

Where can I find out more?

• Visit the Alexion careers website - https://careers.alexion.com/
• Follow Alexion on LinkedIn - https://www.linkedin.com/company/alexion-pharmaceuticals/
• Visit the AstraZeneca ANZ Careers Page - https://www.astrazeneca.com.au/careers.html

AstraZeneca in Australia has been formally recognised as a Silver Tier Employer within the Australian Workplace Equality Index (AWEI). Visit our ANZ Careers Page - www.astrazeneca.com.au/careers.html to learn more about our commitment to fostering a flexible, diverse, and inclusive environment. We recognise that any recruitment process may present challenges, if there is anything we can do to make our recruitment process more accessible for you, please let us know via this Form.

Alexion is proud to be an Equal Employment Opportunity and Affintive Action employer. We are committed to fostering a culture of belonging where every single person can belong because of their uniqueness. The Company will not make decisions about employment, training, compensation, promotion, and other terms and conditions of employment based on race, color, religion, creed or lackthereof, sex, sexualorientation, age, ancestry, national origin, ethnicity, citizenship status, marital status,pregnancy, (including childbirth, breastfeeding, or related medical conditions), parental status (including adoption or surrogacy), military status, protected veteran status, disability, medical condition, gender identity or expression, genetic information, mental illness or other characteristics protected by law. Alexion provides reasonable accommodations to meet the needs of candidates and employees. To begin aninteractive dialogue with Alexion regarding an accommodation, please contact [e-mail]. Alexion participates in E-Verify.

Date Posted

15-Oct-2026

Closing Date

04-Nov-2026