Executive Admin & Billing Lead — Perth

Boon Solutions; Western Australia; On-site; AUD 65,000 - 85,000; Full time

Job summary

Boon Solutions in Perth, Western Australia is seeking a Business Administration & Executive Support Officer to help manage the details that keep the business moving. This is a broad role covering administration, executive support, customer renewals, billing coordination, records management, and general business operations.

You will work closely with directors and the team, manage calendars, prepare reports, track actions, and help improve processes, templates, and workflows as the business grows.

Qualifications

• 3+ years’ experience in administration or executive support.
• Experience in finance administration, customer billing, or contract administration.
• Strong attention to detail and confidentiality.
• Proficiency with Excel, Word, Outlook, and Teams.

Responsibilities

• Providing administration and executive support to directors and team members.
• Managing calendars, meetings, appointments, travel, and scheduling.
• Preparing documents, reports, presentations, agendas, minutes, and correspondence.
• Tracking meeting actions and following up to ensure tasks are completed.
• Maintaining customer contract, subscription, renewal, and billing records.
• Coordinating renewal reminders, quotes, purchase orders, documentation, and billing information.
• Preparing and processing customer invoices and renewal billing.
• Monitoring customer payments and following up overdue accounts professionally.
• Assisting with project budget, timesheet, expenditure, and finance records for reporting.
• Processing supplier invoices and payment administration as required.
• Keeping records organised across systems such as Microsoft Office, Teams, Xero, Jira, and Confluence.
• Identifying opportunities to improve processes, templates, documentation, and ways of working.
• Supporting general business administration, internal coordination, and ad hoc projects.

Skills

Administration

Executive support

Finance administration

Customer billing

Tools

Xero

Jira

Confluence

Microsoft Office

Job description

Boon Solutions in Perth, Western Australia is seeking a Business Administration & Executive Support Officer to help manage the details that keep the business moving. This is a broad role covering administration, executive support, customer renewals, billing coordination, records management, and general business operations.

You will work closely with directors and the team, manage calendars, prepare reports, track actions, and help improve processes, templates, and workflows as the business grows.