Executive Admin Assistant to Senior Leaders

Kelly+Partners Accountants; Victoria; On-site; AUD 65,000 - 85,000; Full time

Job summary

WorkSafe Victoria is seeking an Administrative Assistant – Return to Work Victoria to provide high‑level support to the Heads of Partners & Providers and Enablement, in a fast-paced setting, helping senior leaders stay organized and effective.

The role requires expert diary management, calendar coordination, travel bookings, and the ability to handle confidential information, while leveraging SharePoint and Microsoft Copilot to streamline processes.

Qualifications

• Proven experience supporting multiple senior leaders or executives in a busy environment.
• Experience using SharePoint to support collaboration, document management or business operations.
• Experience using Microsoft Copilot or similar productivity tools.
• Strong stakeholder engagement skills across organisational levels.
• Ability to identify process improvements and implement efficient ways of working.
• Experience preparing presentations, agendas and minutes and coordinating meetings.
• Excellent organisational, communication and time management skills.
• Ability to work autonomously and exercise discretion.
• Eligibility for ongoing employment with WorkSafe Victoria requires Australian or New Zealand citizenship or permanent residency.

Responsibilities

• Provide high level administrative assistance to the Heads including diary management and handling sensitive information.
• Support day-to-day and project activities across both business areas.
• Prepare papers and reports for internal and external meetings.
• Support the Executive Director's Office and Senior Leadership Team.
• Coordinate diary management and travel bookings.
• Manage mailboxes and act as first contact for phone enquiries.
• Maintain records with privacy and confidentiality.
• Maintain agendas, minutes and action registers.
• Coordinate meetings, functions, room bookings.
• Handle invoices and purchase orders within procurement framework.
• Build relationships with internal and external stakeholders.
• Promote WorkSafe values and contribute to organisational culture.
• Create and capture accurate records of business activities.
• Adhere to policies and legislative requirements.
• Undertake other duties as required.

Skills

Senior leadership support

Stakeholder engagement

Discretion and judgement

Organisation & time management

Autonomy

Proactive problem solving

Tools

SharePoint

Microsoft Copilot

Microsoft Office (PowerPoint, Word, Excel)

Job description

WorkSafe Victoria is seeking an Administrative Assistant – Return to Work Victoria to provide high‑level support to the Heads of Partners & Providers and Enablement, in a fast-paced setting, helping senior leaders stay organized and effective.

The role requires expert diary management, calendar coordination, travel bookings, and the ability to handle confidential information, while leveraging SharePoint and Microsoft Copilot to streamline processes.