Events & Marketing Operations Coordinator

investorhub; City of Melbourne; On-site; AUD 34,000 - 44,000; Part time

Job summary

InvestorHub is seeking a part-time events and administration coordinator based in Melbourne’s CBD. You’ll oversee behind-the-scenes admin for our events programme, ensure invitations, bookings and invoicing run smoothly, and support gifting and post-event reporting.

You’ll work closely with the Growth Lead and content, sales and CS teams, overlap with Mon/Tue/Fri office days, and bring a detail-oriented, proactive approach to process automation and supplier communications.

Qualifications

• Experience in administration, coordination, events or marketing operations.
• Hands-on experience with an email platform (HubSpot ideally).
• Exceptional attention to detail and confident written communication with suppliers and partners.
• You use AI in day-to-day work and help your team adopt the habit.

Responsibilities

• Take ownership of the administration behind our events programme: venue and supplier bookings, invitations, registrations, run sheets and documentation.
• Own event and marketing spend day to day, raising and reconciling invoices, chasing approvals and keeping actuals against budget visible.
• Run the client gifting and retention programme end to end, from gifting calendar to CS handoffs.
• Build and send product update emails in HubSpot from supplied copy, including QA, segmentation, scheduling and reporting.
• Build calendars, trackers and systems to give the Growth Lead visibility and enable a new hire to pick up and run.

Skills

Administration

Coordination

Events

Marketing ops

HubSpot

Attention to detail

Written communication

AI

Capital markets (bonus)

Tools

HubSpot

Job description

InvestorHub is seeking a part-time events and administration coordinator based in Melbourne’s CBD. You’ll oversee behind-the-scenes admin for our events programme, ensure invitations, bookings and invoicing run smoothly, and support gifting and post-event reporting.

You’ll work closely with the Growth Lead and content, sales and CS teams, overlap with Mon/Tue/Fri office days, and bring a detail-oriented, proactive approach to process automation and supplier communications.