Events & Admin Coordinator: Conferences & Stakeholders

National Rural Independents Ltd; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

National Rural Independents Ltd is seeking an Events & Business Support Coordinator in Melbourne to coordinate conferences, meetings and stakeholder events, while also managing day-to-day office operations.

You will work closely with the Office Manager, CEO and broader team to ensure seamless event delivery, strong stakeholder engagement and smooth administrative workflows. This role combines hands-on event coordination with business support in a dynamic rural retail context.

Qualifications

• Experience in administration, event coordination or business support.
• Experience coordinating meetings, travel and accommodation arrangements.
• Strong organisational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• A proactive and positive approach to work.
• The ability to manage multiple priorities and meet deadlines.
• Strong customer service and relationship management skills.
• Proficient in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.

Responsibilities

• Coordinate and support the delivery of conferences, meetings and business events.
• Organise event logistics including venues, catering, registrations and travel arrangements.
• Provide administrative support to the Office Manager, CEO and wider team.
• Prepare and format correspondence, reports and presentations.
• Maintain company systems, contact records and databases.
• Act as the first point of contact for shareholders, suppliers and visitors.
• Manage incoming enquiries, phone calls, mail and office administration activities.
• Support stakeholder communications and event promotions.

Skills

Organisational skills

Communication

Customer service

Relationship management

Multitasking

Microsoft 365

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

National Rural Independents Ltd is seeking an Events & Business Support Coordinator in Melbourne to coordinate conferences, meetings and stakeholder events, while also managing day-to-day office operations.

You will work closely with the Office Manager, CEO and broader team to ensure seamless event delivery, strong stakeholder engagement and smooth administrative workflows. This role combines hands-on event coordination with business support in a dynamic rural retail context.