Marketing and events admin

investorhub; City of Melbourne; On-site; AUD 34,000 - 44,000; Part time

Job summary

InvestorHub is seeking a part-time events and administration coordinator based in Melbourne’s CBD. You’ll oversee behind-the-scenes admin for our events programme, ensure invitations, bookings and invoicing run smoothly, and support gifting and post-event reporting.

You’ll work closely with the Growth Lead and content, sales and CS teams, overlap with Mon/Tue/Fri office days, and bring a detail-oriented, proactive approach to process automation and supplier communications.

Qualifications

• Experience in administration, coordination, events or marketing operations.
• Hands-on experience with an email platform (HubSpot ideally).
• Exceptional attention to detail and confident written communication with suppliers and partners.
• You use AI in day-to-day work and help your team adopt the habit.

Responsibilities

• Take ownership of the administration behind our events programme: venue and supplier bookings, invitations, registrations, run sheets and documentation.
• Own event and marketing spend day to day, raising and reconciling invoices, chasing approvals and keeping actuals against budget visible.
• Run the client gifting and retention programme end to end, from gifting calendar to CS handoffs.
• Build and send product update emails in HubSpot from supplied copy, including QA, segmentation, scheduling and reporting.
• Build calendars, trackers and systems to give the Growth Lead visibility and enable a new hire to pick up and run.

Skills

Administration

Coordination

Events

Marketing ops

HubSpot

Attention to detail

Written communication

AI

Capital markets (bonus)

Tools

HubSpot

Job description

About us

InvestorHub is one of Australia's most exciting startups. Dubbed a "potential unicorn" and a member of the Victorian Government's exclusive 30x30 program, we're a rapidly-growing startup with over 300 clients and offices in Melbourne and London. We're founded by two passionate leaders with deep experience in product, technology, and financial markets, and are a team of enthusiastic and hard-working individuals from all walks of life.

What do we do?

We're solving the biggest problem facing capital markets in the 21st century: the rapidly-changing landscape of investing. Individual (aka "retail") investors are increasingly becoming the lifeblood of capital markets. But most public companies and their IR teams don't have the know-how, tools, or time to effectively engage with current and prospective retail investors. InvestorHub is an all-in-one solution that makes retail investor engagement efficient, effective, and measurable. In doing so, we're empowering companies to "own their investor relationships".

If you're wanting to join a company that merits hard work, diverse thinking, and an environment that promotes respect, accountability, and heart, then we want to hear from you!

Who we are looking for

This is not a front-of-house or creative marketing role. It's a behind-the-scenes role where the value sits in the admin: the tracker that's always current, the invitations that go out on time, the invoice that's never late, the client gift that arrives the week it should, and the supplier who always gets a reply.

Our events programme

Our events programme is a big part of how we reach listed companies across the ASX and UK: investor dinners, drinks and roundtables with company executives, industry conferences we sponsor and exhibit at, and ongoing sponsorship partnerships across the capital markets industry. You'll be the person who makes sure that programme actually runs, along with the client gifting that keeps signed clients close and the product update emails that keep our customers across what we've shipped.

We believe that organised, proactive individuals with a focus on personal growth can outperform years of experience. This role is high-trust and low-supervision, so you'll be someone who chases loose ends without being asked. You'll ideally bring experience in administration, coordination, events or marketing operations, hands-on experience with an email platform (HubSpot ideally), exceptional attention to detail, and confident written communication with suppliers and partners. You use AI in your day-to-day work and are happy to help your team pick up the same habits. A capital markets or IR background is a bonus, not a requirement, but an interest will go a long way.

This is a part-time role, 20 hours per week, based in our Melbourne CBD office. The team collaborates in the office on Mondays, Tuesdays and Fridays, so some of your hours should overlap with those days. You'll report to the Growth Lead and work closely with our content specialist, sales and CS teams.

The Journey

Within 3 months

• Become familiar with our product offering, events programme and internal processes
• Learn about listed capital markets, our customers and how InvestorHub reaches them through events and sponsorships
• Take ownership of the administration behind our events programme: venue and supplier bookings, invitations, registrations, run sheets and documentation
• Own event and marketing spend day to day, raising and reconciling invoices, chasing approvals and keeping actuals against budget visible

Within 6 months

• Run the client gifting and retention programme end to end, from the gifting calendar and prompts to the CS team through to sourcing, ordering and delivery
• Own post-event reporting on attendance, spend and learnings so the team can see what's worth repeating
• Build and send our product update emails in HubSpot from supplied copy, including QA, segmentation, scheduling and reporting
• Build the calendars, trackers and systems that give the Growth Lead a clear view of what's happening, and that the next person could pick up and run with

Long-term

InvestorHub invests in its people. As you grow with us, you will get the opportunity to shape your own path and interests within the company.

P.S. Attention to detail is an important attribute for the successful candidate. If you're reading this, please include an answer to the following question in your cover letter: "Tell us about a system you built to keep something with a lot of moving parts on track. What stopped things falling through the cracks?"

InvestorHub is proudly an equal opportunity employer. We value diversity and know we are better and stronger as a team when the team is made up of individuals with different backgrounds and experiences. If you do not meet all of the criteria for this role, we still encourage you to apply.

We recruit, employ, train, compensate and promote regardless of race, colour, gender, sexual orientation, age, physical or mental disability, marital status, family or carer's responsibilities, pregnancy, religion, or political opinion and we aspire to always be a place that people want to come to do their best work in an inclusive, progressive and open-minded environment.

We believe that diversity is critical to our success. We will not discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status.