Events & Experience Coordinator

Merge Dating; Sydney; On-site; AUD 34,440,000 - 44,083,000; Part time

Job summary

Merge Dating is seeking an Events & Experience Coordinator to help run our weekly events across Sydney. This hands-on role blends event coordination, development of new experiences and guest journey improvements.

You will work with hosts and venues, prepare run sheets, manage logistics and support the growing team. The ideal candidate is highly organised, practical under pressure and passionate about creating great experiences.

Qualifications

• Is highly organised and detail-oriented.
• Takes initiative and doesn’t need every step mapped out.
• Is reliable and follows through on tasks.
• Communicates confidently with different people.
• Can juggle multiple priorities without losing track of details.
• Is calm and practical when things change at the last minute.
• Is comfortable with Google Drive, spreadsheets and online systems.
• Has a genuine interest in events and creating great experiences.

Responsibilities

• Preparing event run sheets and coordinating event information with our hosts.
• Liaising with venues and confirming event arrangements, setup and requirements.
• Helping onboard and support our growing team of event hosts.
• Coordinating event materials and handling event-related enquiries and operational issues.
• Helping develop new event concepts and working through the details required to bring them to life.
• Researching and sourcing venues, suppliers, activities and other requirements for new and special events.
• Acting as a first point of contact for day-to-day operational issues and guest/host concerns at events.
• Supporting new venue and location launches as Merge expands.
• Reviewing event and host feedback and helping us continually improve the guest experience.
• Attending events and visiting venues when required.
• Keeping our event information, documents and internal systems organised and helping improve the way we operate.

Skills

Highly organised

Initiative

Reliable

Confident communication

Multitasking

Calm under pressure

Interest in events

Google Drive

Spreadsheets

Online systems

Tools

Google Drive

Spreadsheets

Online systems

Job description

Merge Dating | Sydney, NSW
Casual | Approx. 35 hours per week

Events & Experience Coordinator

Merge Dating | Sydney, NSW
Casual | Approx. 35 hours per week

About Merge Dating

Merge Dating is an Australian singles events company helping people meet naturally in real life — no dating apps, no speed dating.

What started as one event every couple of weeks has grown into around 12 events every week across Sydney, NSW, Canberra and beyond, with further expansion underway.

We're looking for an organised, proactive and people-focused Events & Experience Coordinator to help us deliver great events and develop new experiences as we continue to grow.

The Role

This is a hands-on role combining event coordination, event development and guest experience.

You'll help manage the detail behind our weekly events — working with hosts and venues, preparing event information, solving problems and making sure everything is ready to go.

You'll also work closely with the founder to develop new event ideas and bring them to life. We want someone who can take an idea, research the options, work through the details and help make it happen.

This is not primarily a marketing or content creation role. We're looking for someone who is organised, resourceful, good with people and genuinely enjoys making things happen.

What You'll Be Doing

• Preparing event run sheets and coordinating event information with our hosts

• Liaising with venues and confirming event arrangements, setup and requirements

• Helping onboard and support our growing team of event hosts

• Coordinating event materials and handling event-related enquiries and operational issues

• Helping develop new event concepts and working through the details required to bring them to life

• Researching and sourcing venues, suppliers, activities and other requirements for new and special events

• Acting as a first point of contact for day-to-day operational issues and guest/host concerns at events

• Supporting new venue and location launches as Merge expands

• Reviewing event and host feedback and helping us continually improve the guest experience

• Attending events and visiting venues when required

• Keeping our event information, documents and internal systems organised and helping improve the way we operate

About You

We're looking for someone who:

• Is highly organised and naturally good with detail

• Takes initiative and doesn't need every step mapped out for them

• Is reliable and follows things through

• Communicates confidently with different people

• Can juggle multiple priorities without losing track of the details

• Is calm and practical when things change at the last minute

• Is comfortable with Google Drive, spreadsheets and online systems

• Has a genuine interest in events and creating great experiences

Experience in events, hospitality, operations, venue management or coordination would be highly regarded, but we're equally interested in someone with the right attitude, initiative and ability to learn quickly.

Hours & Availability

This is a casual position offering approximately 35 paid hours per week, generally Monday to Friday.

Your hours will vary around our event calendar. Some days may be closer to standard business hours, while on event days you may work later — for example 12pm-8pm. Flexibility around event times is therefore important.

A work phone will be provided for role-related calls and messages.

The role will involve occasional travel for venue inspections, meetings and event support, with approved work-related travel expenses reimbursed.

Why Join Merge?

You’ll be joining a growing business where you’ll have genuine responsibility and the opportunity to make an impact.

You’ll work closely with the founder, digital team and marketing coordinator - and contribute to new event ideas and see the direct result of the experiences you help create.

As Merge continues to grow, there will also be plenty of opportunity for the role to grow with it.