Event Operations Assistant

Gathering Events; Brisbane; On-site; AUD 48,000 - 64,000; Full time

Benefits offered by this job

Superannuation

Growth opportunities

High-profile brands experience

Fun work environment

Job summary

Gathering Events in Brisbane seeks a hands‑on Event Operations Assistant to manage warehouse and onsite activations from setup to delivery. You will drive, set up, and help run our pop‑up experiences for high‑profile brands across Queensland, NSW and Victoria.

The role rewards reliability, initiative, and a passion for the catering and events industry. The position offers a dynamic, growth‑oriented environment with flexible event scheduling and opportunities to work with exciting clients and

Qualifications

• Must have a valid Australian driver’s license.
• Able to handle physical, hands-on tasks and early starts.
• Reliable, punctual and able to work independently or as part of a close‑knit team.

Responsibilities

• Bump In & Out: assist onsite logistics and ensure flawless setup and teardown.
• Driving: deliver and set up activations at events.
• On Site Management: keep carts and events picture‑perfect and support the event crew.
• Warehouse Organisation: stage and prepare events, maintain warehouse and equipment.
• Ordering & Procurement: manage inventory and source catering, packaging and styling items.
• Team Work: collaborate with a close team to orchestrate successful activations.
• Client Relationships: build rapport with clients and interpret their event needs.

Skills

Driver's License

Physical Stamina

Communication Skills

Reliability

Initiative

Flexibility

Team Player

Creativity

Passion

Job description

Do you thrive on hands‑on work and ensuring every detail runs smoothly?

Do you enjoy balancing warehouse organisation, on‑site event delivery, and creating memorable experiences for top‑tier brands? At Gathering Events, we’re seeking someone who’s just as comfortable driving a van and setting up activations as they are preparing event equipment and maintaining an organised warehouse.

We are on the lookout for a full‑time front of house Event Operations Assistant to prepare and deliver our activations and events, from warehouse to event location.

Who We Are:

At Gathering Events, we don’t just create events; we craft unforgettable experiences. From coffee carts to gelato barsand popcorn machines, we specialise in pop‑up catering and brand activations across Queensland, New South Wales, and Victoria. With a client list that includes brands like Tommy Hilfiger, Gucci, and Spotify, our mission is to make every event seamless, exciting, and memorable.

About the Role - The Day to Day:

• Bump In & Out Events: Be a part of the onsite team, handling the logistics of bumping in and bumping out, ensuring everything is executed flawlessly
• Driving: Deliver and set up at our events
• On Site Management: Ensure our events and carts are picture‑perfect, our operations run seamlesslyand event crew are supported.
• Warehouse Organisation: Station and prepare events in our warehouse. Maintaining warehouse and equipment
• Ordering & Procurement: Managing inventory levels and ordering required catering, packaging, styling and other required items for events.
• Team Work: Collaborate with a close‑knit team, where your passion for the catering industry will help orchestrate success
• Client Relationships: Foster harmonious relationships with our clients, understanding their needs, and crafting experiences that resonate

What You Can Expect - Work Schedule:

• Flexibility with workdays and weekends based on event schedules.
• Early starts (think prepping coffee carts for those morning events).
• Physical, hands‑on tasks, including lifting, carrying, and managing logistics.
• Ongoing training to develop your skills and grow within the role.
• Working alongside a passionate and talented team of event professionals

What We Are Looking For:

• Passion: A love for events and bringing events to life
• Driver’s License: Must have a valid Australian Open Driver's License.
• Physical Stamina: Able to handle early starts and physically demanding tasks
• Communication Skills: Strong and effective communication abilities.
• Reliability: Punctual and dependable.
• Initiative: Ability to work independently and show initiative.
• Flexibility: Available to work on varied days and weekends
• Team Player: An ability to lead, support, and inspire those around you.
• Creativity: You're ready to think outside the box (and cart) to tackle any challenges head‑on

Perks and Benefits:

• A competitive salary package plus Superannuation
• A fun and engaging work environment – no two days are the same!
• Opportunities for growth – as we expand, so could your career horizons.
• The chance to work with high-profile brands and exciting clients

Join us at Gathering Events – where every day is a chance to cater to creativity!