Events Coordinator

Recruitly; Melbourne; On-site; AUD 45,000 - 71,000; Full time

Job summary

Recruitly is seeking an experienced Events Coordinator in Moorabbin for a four-week temporary assignment, starting ASAP. You will work closely with the Marketing Manager to drive plans for a large April open house and manage moving parts to keep preparations on track.

Ideal candidates have professional event planning experience, strong organisational and communication skills, and the ability to work independently. Marketing background would be highly regarded and could bonus the role.

Qualifications

• Experience planning and coordinating professional events (corporate/large-scale).
• Strong organisational skills with attention to detail.
• Confident in liaising with stakeholders and suppliers.
• Proactive, practical approach and ability to work independently.
• Clear communication and ability to manage competing priorities.

Responsibilities

• Progressing the event plan with timelines, milestones and actions.
• Coordinate initial logistics and preparations for the April open house.
• Liaise with internal stakeholders and external suppliers.
• Source information and quotes and follow up on actions.
• Support event communications, invitations and promotional materials with marketing.
• Track deadlines, approvals and priorities.
• Keep event documentation organised and provide a clear handover at end.

Skills

Event planning

Organizational skills

Stakeholder coordination

Independent work

Communication

Job description

Are you an organised events professional who enjoys turning ideas into clear plans and getting things underway?
We’re seeking an experienced Events Coordinator to join a well-established organisation in Moorabbin for an initial four-week temporary assignment, commencing ASAP.
Working closely with the Marketing Manager, your main focus will be progressing preparations for a large open house event taking place in April. You’ll help establish the plans, coordinate the moving parts and build momentum to ensure preparations are well underway.
This is a great opportunity for someone with professional event planning experience who can quickly get across a brief, take ownership of tasks and keep things moving. A marketing background would be highly regarded.

Key responsibilities

• Progressing the event plan, including timelines, key milestones and action lists
• Coordinating initial logistics and preparations for the April open house
• Liaising with internal stakeholders and external suppliers
• Sourcing information and quotes, and following up on outstanding actions
• Supporting event communications, invitations and promotional materials alongside the marketing team
• Tracking deadlines, approvals and priorities
• Keeping event documentation organised and providing a clear handover at the end of the assignment

About you

• Experience planning and coordinating professional, corporate or large-scale events
• Strong organisational skills and attention to detail
• Confidence liaising with stakeholders and suppliers
• A proactive, practical approach and the ability to work independently
• Clear communication skills and confidence managing competing priorities
• Availability to commence ASAP for an initial four weeks

Experience in marketing or a role combining events and marketing would be a bonus.

Based in Moorabbin, you’ll join a supportive team and play an important part in setting a major event up for success.