Events and Administration Coordinator

Itoh Talent Partners; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Itoh Talent Partners client in Brisbane seeks an Events & Administration Coordinator to keep our events and stakeholder activity running smoothly. You don't need a long events background; if you're highly organised, adaptable and love variety, this is a great chance to grow your career with a team that will support you.

Reporting to the Strategic Partnerships Manager, you'll plan and execute a mix of corporate, community and virtual events, manage registrations, venues and AV, and handle

Qualifications

• Experience in administration, coordination, events, marketing or a similar fast-paced role
• Strong organisational skills and the ability to juggle competing priorities
• Great attention to detail and excellent written and verbal communication
• Confidence working with senior leaders, partners and suppliers
• Strong Microsoft 365 skills, and a willingness to learn registration or webinar platforms
• An adaptable, can-do attitude and a calm approach when plans change
• A current Queensland driver's licence, and flexibility for some after-hours work and travel, including regional areas and interstate
• Experience coordinating events, conferences or functions is a bonus, but it isn't essential.

Responsibilities

• Coordinate events from start to finish, including plans, timelines, run sheets and on-the-day support
• Book venues, suppliers, travel and AV, and manage registrations
• Handle invitations, RSVPs and communications with attendees, presenters and partners
• Help prepare branded collateral, presentations and event materials with the marketing team
• Support forums, webinars and working groups, and capture feedback and actions
• Keep budgets, contracts, supplier records and the company-wide events calendar up to date
• Help with post-event reporting and suggest improvements for next time

Skills

Administration

Coordination

Events

Marketing

Communication

Adaptability

Tools

Microsoft 365

Registration platforms

Job description

Our client is a well-known Queensland not-for-profit with a strong environmental and community focus. Their work makes a real environmental, social and economic impact across the state, supporting individuals, charities and community groups.

They're now looking for an Events & Administration Coordinator to keep their events and stakeholder activity running smoothly. You don't need a long events background. If you're highly organised, adaptable and love variety, this is a great chance to grow your career with a team that will support you.

About the role

Reporting to the Strategic Partnerships Manager, you'll support a mix of corporate, stakeholder, industry and internal events, both in person and virtual. You'll work across the marketing, stakeholder engagement and communications teams, looking after the planning, logistics and admin that make each event a success.

Responsibilities

• Coordinate events from start to finish, including plans, timelines, run sheets and on-the-day support


• Book venues, suppliers, travel and AV, and manage registrations


• Handle invitations, RSVPs and communications with attendees, presenters and partners


• Help prepare branded collateral, presentations and event materials with the marketing team


• Support forums, webinars and working groups, and capture feedback and actions


• Keep budgets, contracts, supplier records and the company-wide events calendar up to date


• Help with post-event reporting and suggest improvements for next time

About you

• Experience in administration, coordination, events, marketing or a similar fast-paced role


• Strong organisational skills and the ability to juggle competing priorities


• Great attention to detail and excellent written and verbal communication


• Confidence working with senior leaders, partners and suppliers


• Strong Microsoft 365 skills, and a willingness to learn registration or webinar platforms


• An adaptable, can-do attitude and a calm approach when plans change


• A current Queensland driver's licence, and flexibility for some after-hours work and travel, including regional areas and interstate


• Experience coordinating events, conferences or functions is a bonus, but it isn't essential.