Executive Branch Coordinator & Projects Lead

Department of Jobs, Skills, Industry and Regions VIC; City of Melbourne; On-site; AUD 80,000 - 100,000; Full time

Job summary

Department of Jobs, Skills, Industry and Regions VIC in Melbourne is seeking a Branch Coordinator to work independently within a small team, supporting the Executive team and Directors. The role requires proactive management of administrative functions, triaging information requests, and strong organisational and communication skills.

You will help manage the external office environment to promote staff wellbeing, and work under the Principal Adviser to support their tasks.

Qualifications

• Critical thinking and problem solving to identify information needs and causes.
• Strategic planning to align day-to-day work with team and organisational objectives.
• Flexibility and adaptability to changing priorities and cross-team collaboration.
• Business and commercial acumen to understand costs and vendor terms.
• Resource mobilisation to secure and allocate resources within guidelines.
• Interpersonal skills to tailor communications to different audiences.

Responsibilities

• Provides specialist administrative and corporate support within the branch.
• Recommends resource allocation to immediate manager to meet service delivery priorities.
• Manages projects, usually under limited direction.
• Demonstrates innovative thinking in everyday tasks and processes.
• Conveys specialist concepts and policies to clients, staff and stakeholders.
• Prepares reports, briefs and correspondence on complex issues impacting programs or the organisation.

Skills

Critical Thinking

Strategic Planning

Flexibility

Business Acumen

Resource Mobilisation

Interpersonal Skills

Job description

Department of Jobs, Skills, Industry and Regions VIC in Melbourne is seeking a Branch Coordinator to work independently within a small team, supporting the Executive team and Directors. The role requires proactive management of administrative functions, triaging information requests, and strong organisational and communication skills.

You will help manage the external office environment to promote staff wellbeing, and work under the Principal Adviser to support their tasks.