Event Partnerships Coordinator

Experience Gold Coast; Gold Coast City; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Discounts at outlets and events

Parental leave

Wellbeing support

Professional development

LearningLab access

Job summary

Experience Gold Coast is seeking an organised Event Partnerships Coordinator to support its Event Partnerships Program across major events on the Gold Coast. You will work with event organisers, venues and partners, handling contracts, funding and deliverables, while maintaining clear communications and tight timelines.

This role offers a fast-paced environment, multi-project ownership and opportunities to contribute to a thriving arts, culture and tourism landscape on the Gold Coast.

Qualifications

• 1–3 years' experience in events, sponsorship, grants or a relevant field.
• Strong organisational and administrative skills with excellent attention to detail.
• Experience managing multiple priorities, deadlines and stakeholders in a fast-paced environment.
• Strong written communication and relationship management skills.
• Experience or knowledge of contracts, funding or sponsorship agreements.
• ProSpend experience is advantageous.

Responsibilities

• Support the delivery and administration of EGC's Event Partnerships Program and portfolio of major events.
• Coordinate key program activities including signage, ticketing, event calendars, contracts and deliverables.
• Manage finance administration including purchase orders, invoices and liaison with the Finance team.
• Support the preparation and execution of funding agreements and track event deliverables and outcomes.
• Build strong relationships with event organisers, venues, suppliers and industry partners.
• Prepare documentation and provide administrative support to the Event Partnerships Manager and General Manager, Event Partnerships.
• Work collaboratively across EGC to support successful event partnerships and outcomes.

Skills

Event coordination

Stakeholder management

Contract/funding knowledge

Budgeting/finance

Project management

Microsoft Office

Communication

Team collaboration

Tools

ProSpend

Job description

Join Us in Shaping the Experience Gold Coast’s Team and Story!

About Us:

Experience Gold Coast (EGC) is a single, unified organisation that brings together HOTA (Home of the Arts), Destination Gold Coast, Study Gold Coast and Major Events Gold Coast. Formed in 2023, EGC plays a central role in driving the growth of the city’s visitor economy. EGC plays a pivotal role in supercharging outcomes across tourism, events, arts & culture and education, with a clear objective of positioning the Gold Coast as the lifestyle capital of Australia.

About the Role:

We’re looking for an organised and enthusiastic Event Partnerships Coordinator to support the delivery of EGC's Event Partnerships Program. Reporting to the Event Partnerships Manager, you’ll work across a diverse portfolio of major events, supporting funding agreements, stakeholder coordination, ticketing, signage, finance administration and event deliverables.

This is a great opportunity for someone who enjoys a fast-paced environment, building relationships and keeping multiple moving parts on track, while helping attract and support major events for the Gold Coast.

What You’ll Do:

• Support the delivery and administration of EGC's Event Partnerships Program and portfolio of major events.
• Coordinate key program activities including signage, ticketing, event calendars, contracts and deliverables.
• Manage finance administration including purchase orders, invoices and liaison with the Finance team.
• Support the preparation and execution of funding agreements and track event deliverables and outcomes.
• Build strong relationships with event organisers, venues, suppliers and industry partners.
• Prepare documentation and provide administrative support to the Event Partnerships Manager and General Manager, Event Partnerships.
• Work collaboratively across EGC to support successful event partnerships and outcomes.

What You’ll Bring:

• 1–3 years' experience in events, sponsorship, grants or a relevant field.
• Strong organisational and administrative skills, with excellent attention to detail.
• Experience managing multiple priorities, deadlines and stakeholders in a fast-paced environment.
• Strong written communication and relationship management skills.
• Experience or knowledge of contracts, funding or sponsorship agreements.
• Proficiency across Microsoft Office, with the ability to quickly learn new systems; ProSpend experience is advantageous.
• A collaborative, positive and practical approach, with a willingness to work outside standard hours when required.

Why You'll Love Working With Us

• Be Part of the Action: Work at the heart of the Gold Coast’s thriving arts and culture scene, where creativity and community come together.
• Exclusive Discounts: Enjoy discounts at Food & Beverage outlets across the HOTA precinct, plus discounted tickets to cinema screenings, events and activities.
• Empowerment Time: Take four paid days per year dedicated to personal growth and wellbeing.
• Paid Parental Leave: We support our team members with paid leave during this important life stage.
• Wellbeing Support: Access Sonder, our comprehensive team member care and wellbeing service.
• Professional Development: Unlock learning opportunities through our Learning Lab, offering up to 1,000 courses to help you grow and thrive.

Join us in creating unforgettable experiences at Experience Gold Coast!

Experience Gold Coast values diversity and inclusion. We are dedicated to providing equitable employment opportunities and welcome applications from individuals of all cultures, genders, ages, Australia’s First Nations Peoples, LGBTIQ+ communities, and people with disabilities.