Production and Event Manager

HOTA, Home of the Arts; Gold Coast City; Vor Ort; AUD 90.000 - 130.000; Vollzeit

Benefits dieser Stelle

Exclusive Discounts

Empowerment Time

Paid Parental Leave

Wellbeing Support

Professional Development

Zusammenfassung

HOTA, Home of the Arts, based on the Gold Coast, seeks aProduction & Events Manager to plan, coordinate and deliver a diverse portfolio of internal and external events, with emphasis on outdoor, precinct-wide and festival-style occasions. You will oversee planning, budgeting, on-site delivery and post-event evaluation to ensure safety, quality and financial targets are met.

You will collaborate with the Production team, partners and contractors, ensuring events run safely, efficiently and within

Qualifikationen

• Proven experience delivering large-scale events, including outdoor, festival-style or live entertainment events.
• Strong event management, production coordination and project management capabilities.
• Experience managing event budgets, negotiating supplier contracts and coordinating external vendors.
• Experience leading multidisciplinary teams and contractors in complex live event environments.
• Knowledge of event risk management, WHS requirements and industry standards.
• Excellent stakeholder management, communication and problem-solving skills.
• Ability to balance multiple priorities and remain calm under pressure.

Aufgaben

• Lead end-to-end planning, coordination and delivery of large-scale outdoor, precinct-wide, bespoke and festival-style events.
• Develop and manage event plans, production schedules, budgets, timelines and logistics.
• Coordinate multidisciplinary teams, contractors, suppliers and stakeholders to ensure successful outcomes.
• Oversee on-site event operations, including site prep, bump-ins, delivery and bump-outs.
• Build and maintain relationships with partners, presenters, suppliers and internal stakeholders.
• Manage procurement, supplier agreements, equipment needs and expenditure.
• Lead and mentor event team members, fostering a collaborative, safety-focused culture.
• Identify and manage event risks, including WHS, crowd safety and weather-related challenges.
• Coordinate workforce requirements, staffing, rostering and fatigue management.
• Contribute to continuous improvement through post-event evaluations and debriefs.

Kenntnisse

Large-scale events

Event management

Budget management

Stakeholder management

Risk management

Team leadership

AutoCAD

Vectorworks

OnePlan

Iventis

Artifax

ProSpend

Tools

AutoCAD

Vectorworks

OnePlan

Iventis

Artifax

ProSpend

Jobbeschreibung

HOTA, Home of the Arts - Surfers Paradise QLD

Experience Gold Coast (EGC) is a single, unified organisation that brings together HOTA (Home of the Arts), Destination Gold Coast, Study Gold Coast and Major Events Gold Coast. Formed in 2023, EGC plays a central role in driving the growth of the city’s visitor economy. EGC plays a pivotal role in supercharging outcomes across tourism, events, arts & culture and education, with a clear objective of positioning the Gold Coast as the lifestyle capital of Australia.

HOTA, Home of the Arts Precinct

This role will be based at HOTA, Home of the Arts. HOTA is an iconic Gold Coast destination where art, entertainment, culture and lifestyle meet. A place that locals love and visitors must-see. HOTA offers a diverse suite of venues and facilities, including a gallery, outdoor stage, indoor theatres and cinemas, function and events rooms, as well as a range of food and beverage venues including the HOTA Café, the rooftop Exhibitionist Bar and three hat Palette Restaurant.

At the heart of HOTA's identity is a rich and diverse program: live music, theatre, dance, comedy, film, visual art exhibitions, children’s shows, community workshops, and festivals - all taking place across the array of venues.

About the Role

As our Production & Events Manager, you will manage the planning, coordinating and delivering a diverse portfolio of internal and external events, with a particular focus on large-scale outdoor, precinct-wide and festival-style events.

From initial concept and planning through to on-site delivery and post-event evaluation, you will oversee the operational, logistical and production requirements that bring events to life.

Working collaboratively with our Production team, event partners, contractors and internal stakeholders, you will ensure events are delivered safely, efficiently, within budget and to the highest professional standards.

Between major events, you will also undertake responsibilities across HOTA's broader event program, contributing to the successful delivery of performances, productions and experiences across the precinct.

What You'll Be Doing

• Lead the end-to-end planning, coordination and delivery of large-scale outdoor, precinct-wide, bespoke and festival-style events.
• Develop and manage event plans, production schedules, budgets, timelines and operational logistics.
• Coordinate multidisciplinary teams, contractors, suppliers and stakeholders to achieve successful event outcomes.
• Oversee on-site event operations, including site preparation, bump-ins, event delivery and bump-outs.
• Build and maintain strong relationships with event partners, presenters, suppliers and internal stakeholders.
• Manage procurement, supplier agreements, equipment requirements and event expenditure.
• Lead, support and mentor event team members, promoting a collaborative, high-performing and safety-focused culture.
• Identify and manage event risks, including WHS, crowd safety, contractor management, emergency procedures and changing weather conditions.
• Coordinate event workforce requirements, including staffing, rostering and fatigue management in accordance with applicable industrial and organisational requirements.
• Contribute to continuous improvement through event evaluations, debriefs and the development of effective event delivery processes.

About You

You are a highly organised and proactive event professional who enjoys working in a fast-paced, dynamic environment. You have the confidence to lead complex events, make sound operational decisions and build strong working relationships with a diverse range of stakeholders.

To be successful in this role, you will bring:

• Proven experience delivering large-scale events, including outdoor, festival-style or live entertainment events with audiences of up to 5,000 patrons.
• Strong event management, production coordination, logistical planning and project management capabilities.
• Demonstrated experience managing event budgets, negotiating supplier contracts and coordinating external vendors.
• Experience leading multidisciplinary teams and contractors in complex, live event environments.
• Sound knowledge of event risk management, WHS requirements and relevant industry standards.
• Excellent stakeholder management, communication and problem-solving skills.
• The ability to balance multiple priorities, respond effectively to unexpected challenges and remain calm under pressure.
• Experience using event planning or design software such as AutoCAD, Vectorworks, OnePlan or Iventis.
• Experience with venue or event management systems such as Artifax or ProSpend would be highly regarded.

You will also bring a flexible approach to working hours, recognising that live events may require evening and weekend work.

Join us in creating unforgettable experiences at Experience Gold Coast!

Here's what makes working with us special:

• Be Part of the Action: Work at the heart of the Gold Coast's thriving arts and culture scene, where creativity and community come together.
• Exclusive Discounts: Enjoy discounts at all Food and Beverage outlets across the HOTA precinct, plus discounted tickets to cinema screenings, events, and activities.
• Empowerment Time: Take four paid days per year dedicated to personal growth and wellbeing.
• Paid Parental Leave: We support our team members with paid leave during this important life stage.
• Wellbeing Support: Access Sonder, our comprehensive team member care and wellbeing service.
• Professional Development: Unlock learning opportunities through our Learning Lab, offering up to 1,000 courses to help you grow and thrive.

Experience Gold Coast values diversity and inclusion. We are dedicated to providing equitable employment opportunities and welcome applications from individuals of all cultures, genders, ages, Australia's First Nations Peoples, LGBTIQ+ communities, and people with disabilities.