Equipment Hire & Operations Coordinator (Mon-Fri, On-Site)

Kirbtech Industries; Mackay Regional; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Mon-Fri schedule

Paget facility

Job summary

Kirbtech Industries in Mackay region seeks a Sales & Operations Coordinator to connect clients, field operations and accounts, overseeing hire from inquiry to invoicing. This dynamic role offers high impact in a fast-paced mining services environment.

You will manage quotes, contracts, scheduling, and billing readiness, using Monday.com and standard MS Office tools, with a focus on accuracy, communication, and proactive issue resolution.

Qualifications

• 2+ years experience in equipment hire coordination, mining services administration, transport logistics, or workshop operations support.
• Proven capability in preparing commercial quotes, customer contracts, and hire documentation.
• Strong digital proficiency with task management systems (Monday.com or ERP/CRM) and MS Office applications.
• Excellent verbal and written communication skills with the ability to liaise between trades fitters, site project managers, and commercial stakeholders.

Responsibilities

• Prepare formal equipment hire quotes, master agreements, and rate schedules for dry-hire equipment (generators, compressors, scissor lifts, fuel pods).
• Ensure customer agreements, usage conditions, and site-specific entry requirements comply with Kirbtech's terms.
• Liaise daily with Workshop Supervisor and Fitters to track machine availability and service turnarounds.
• Oversee machine running hours, daily record sheets, and customer service notifications to maintain maintenance intervals.
• Coordinate completed job cards, signed delivery dockets, and work orders for seamless billing cycles with Accounts.
• Drive task accountability and weekly job scheduling using Monday.com and internal systems.

Skills

Equipment hire coordination

Quote & contract preparation

Monday.com proficiency

Communication skills

Attention to detail

Driver's Licence

Tools

MS Office

ERP/CRM tools

Job description

Kirbtech Industries in Mackay region seeks a Sales & Operations Coordinator to connect clients, field operations and accounts, overseeing hire from inquiry to invoicing. This dynamic role offers high impact in a fast-paced mining services environment.

You will manage quotes, contracts, scheduling, and billing readiness, using Monday.com and standard MS Office tools, with a focus on accuracy, communication, and proactive issue resolution.