Equipment Hire Coordinator: Schedule & Dispatch

Build Hire; Sydney; On-site; AUD 65,000 - 95,000; Full time

Job summary

Build Hire is a Sydney-based dry hire company supplying excavators, dumpers and attachments. We’re looking for a Coordinator to manage the daily hire schedule and keep customers, drivers and the yard team informed.

You’ll coordinate each hire from booking through to collection, making sure the right machine and attachments are ready, the driver has clear instructions, and the customer knows when to expect delivery. This role requires strong organisation and experience in operations coordination.

Qualifications

• Experience coordinating hires, scheduling deliveries, and coordinating with drivers.
• Strong attention to detail and organised multitasking.
• Clear, confident communication with customers, drivers and yard team.
• Proficient with spreadsheets and booking management software.

Responsibilities

• Handle hire enquiries, confirm equipment availability, and book hires.
• Schedule deliveries, collections and site transfers with customers and drivers.
• Keep fleet schedule up to date, including extensions and returns.
• Coordinate with yard and mechanics to ensure equipment is ready for dispatch.
• Ensure correct attachments accompany each machine and are recorded on return.
• Keep hire agreements, condition reports and handover photos organised.
• Inform customers of schedule changes and arrange replacements when needed.

Skills

Operations coordination

Scheduling

Dispatch

Customer service

Administration

Excel / spreadsheets

Tools

Booking software

Spreadsheet software

Job description

Build Hire is a Sydney-based dry hire company supplying excavators, dumpers and attachments. We’re looking for a Coordinator to manage the daily hire schedule and keep customers, drivers and the yard team informed.

You’ll coordinate each hire from booking through to collection, making sure the right machine and attachments are ready, the driver has clear instructions, and the customer knows when to expect delivery. This role requires strong organisation and experience in operations coordination.