Engineering Services Admin & Data Specialist

Chisholm Institute Employees, Location, Alumni; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

Western Health in Melbourne’s western region is seeking an Administration Systems Support Officer to provide comprehensive administrative support across Engineering Services. The role emphasises accurate data entry, managing data systems (Excel, Access, Pulse/BEIMS), and handling urgent inquiries with sound judgement.

You will perform end-to-end accounts payable, PO creation, invoice reconciliation, and daily/monthly reporting while delivering excellent customer service in a busy hospital

Qualifications

• Experience in data entry and maintaining data systems (Excel, Access).
• Experience in a busy office/workshop environment with high quality service delivery.
• Excellent MS Office applications (Word, Excel, PowerPoint, Access).

Responsibilities

• Duties cover end-to-end accounts payable.
• Raise Purchase Orders in FMIS and BECMS.
• Check monthly invoice statements for overdue payments.
• All account documentation to be entered with 100% accuracy.
• Reception duties – handling walk up enquiries, locating completed workshop jobs.
• Liaise with suppliers and contractors regarding invoices and quotes for work orders in Engineering.
• Assist with ad-hoc tasks: data cleaning, formatting documents, collating financial and asset data to produce reports for management.
• Prepare daily and monthly reports for management such as planned maintenance reports.

Skills

Data entry

MS Excel

MS Access

Communication skills

Administrative support

Tools

Pulse/BEIMS

Job description

Western Health in Melbourne’s western region is seeking an Administration Systems Support Officer to provide comprehensive administrative support across Engineering Services. The role emphasises accurate data entry, managing data systems (Excel, Access, Pulse/BEIMS), and handling urgent inquiries with sound judgement.

You will perform end-to-end accounts payable, PO creation, invoice reconciliation, and daily/monthly reporting while delivering excellent customer service in a busy hospital