Engagement & Events Specialist

The Sax Institute; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

The Sax Institute is seeking an experienced administrator or events coordinator to support the Australian Prevention Partnership Centre. You will organise webinars, workshops, meetings and networks that connect researchers, policy makers and practitioners to drive practical, evidence-informed change.

Approximately 80–90% of the role involves administration and operational coordination, including scheduling, invitations, registrations, invoicing and attendance records across online and in-person

Qualifications

• Demonstrated experience managing detailed administrative processes with accurate records.
• Strong communication and interpersonal skills for diverse stakeholders.
• Highly organised with excellent time management and initiative.
• Ability to work independently and collaboratively in a dynamic environment.
• Experience coordinating stakeholder engagement activities and events with multiple stakeholders.
• Experience delivering online and hybrid events using digital engagement platforms.
• Proficient in CRM systems and Microsoft Office, including Teams and event tools.

Responsibilities

• Coordinating and delivering online and in-person events like webinars, workshops and meetings.
• Managing communications, including shared inboxes and stakeholder liaison.
• Maintaining stakeholder databases and CRM data quality (MS Dynamics).
• Preparing event communications and materials (invitations, programs, briefing notes).
• Supporting website updates and digital content related to events and engagement.
• Providing administrative, financial and coordination support to ensure smooth team operations.

Skills

Organisational skills

Strong communication

Time management

Independent & collaborative

Stakeholder liaison

Tools

MS Dynamics

Microsoft Teams

Event management tools

WordPress

Eventbrite

Canva

Job description

The Sax Institute is seeking an experienced administrator or events coordinator to support the Australian Prevention Partnership Centre. You will organise webinars, workshops, meetings and networks that connect researchers, policy makers and practitioners to drive practical, evidence-informed change.

Approximately 80–90% of the role involves administration and operational coordination, including scheduling, invitations, registrations, invoicing and attendance records across online and in-person