Project Administration Coordinator

PEP Construction Management Pty Ltd; Brisbane; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive remuneration package with…

Long-term opportunities across major…

Career development opportunities

Job summary

PEP Construction Management Pty Ltd is seeking an experienced Project Administration Coordinator to lead and coordinate project administration, workplace support and operational activities across a major energy infrastructure project in Australia.

You will be the central point of coordination for project teams, supporting project leadership, onboarding, visitor management, safety administration and document control, while fostering a professional and welcoming site environment.

Qualifications

• Experience in senior administration, project administration or office management roles.
• Experience supporting construction, infrastructure, engineering, mining or industrial projects.
• Experience coordinating workforce mobilisation, onboarding and stakeholder engagement activities.
• Strong Microsoft Office 365 capability, including Outlook, Word, Excel and Teams.
• Experience coordinating meetings, events and workplace initiatives.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Lead day-to-day project administration and workplace support activities.
• Support Project Directors, Project Managers and Construction Managers with administration and coordination requirements.
• Coordinate workforce onboarding, mobilisation and induction activities.
• Manage visitor access, reception and front-of-house functions.
• Coordinate project meetings, workshops, leadership sessions and stakeholder events.
• Organise site events, team functions and employee engagement activities.
• Manage PPE inventory, ordering and distribution processes.
• Coordinate uniforms, office resources and workplace facilities.
• Support IT onboarding and equipment allocation as required.
• Maintain project records, registers and distribution lists.
• Support safety administration activities and training records.
• Assist with document control and project records management.
• Coordinate travel, accommodation and workforce logistics as needed.
• Provide exceptional support to project teams, subcontractors and stakeholders.

Skills

Senior administration

Project coordination

MS Office 365

Event management

Stakeholder engagement

Communication

Attention to detail

Team collaboration

Tools

MS Office 365

Outlook

Word

Excel

Teams

Job description

PEP Construction Management (PCM) is a specialist engineering and construction delivery business focused on utility scale energy and power infrastructure projects across Australia. We are a wholly owned subsidiary of Private Energy Partners (PEP), established to deliver large, complex balance of plant and integrated construction scopes across battery energy storage, renewable generation, grid and data-related infrastructure.

PCM is a key delivery partner for Quinbrook's long-term pipeline of major energy infrastructure projects in Australia. This offers a rare opportunity to join a business on an exciting growth trajectory and help shape the future of project delivery across Australia's energy transition.

Be the backbone of project delivery and help create an exceptional workplace experience

Project Administration Leadership | Utility-Scale Energy Infrastructure

Position Overview

PCM is seeking an experienced Project Administration Coordinator to lead and coordinate project administration, workplace support and operational activities across a major project.

You will be the central point of coordination for project teams, supporting project leadership, workforce mobilisation, visitor management, safety administration, document control, workplace services, employee engagement initiatives and day-to-day site operations.

As one of the first points of contact for employees, subcontractors, suppliers, visitors and stakeholders, you will play a key role in creating a professional, organised and welcoming project environment.

About the role

As Project Administration Coordinator, you will be responsible for leading project administration activities and supporting the successful delivery of major infrastructure projects.

You will:

• Lead day-to-day project administration and workplace support activities.
• Support Project Directors, Project Managers and Construction Managers with administration and coordination requirements.
• Coordinate workforce onboarding, mobilisation and induction activities.
• Manage visitor access, reception and front-of-house functions.
• Coordinate project meetings, workshops, leadership sessions and stakeholder events.
• Organise site BBQs, celebrations, team functions and employee engagement activities.
• Manage PPE inventory, ordering and distribution processes.
• Coordinate uniforms, office resources and workplace facilities.
• Support IT onboarding, equipment allocation and technology requirements.
• Maintain project records, registers, organisational charts and distribution lists.
• Support safety administration activities, training records and compliance documentation.
• Assist with document control, document distribution and project records management.
• Coordinate travel, accommodation and workforce logistics where required.
• Provide exceptional support to project teams, subcontractors and stakeholders.
• Help create a positive, collaborative and high-performing workplace culture.

About you

You are highly organised, proactive and passionate about supporting people and projects. You enjoy working in fast-paced environments, thrive on building relationships and take pride in creating positive experiences for employees, visitors and project teams.

You will ideally have:

• Previous experience in senior administration, project administration, site administration or office management roles.
• Experience supporting construction, infrastructure, engineering, mining or industrial projects.
• Experience coordinating workforce mobilisation, onboarding and stakeholder engagement activities.
• Strong Microsoft Office 365 capability, including Outlook, Word, Excel and Teams.
• Experience coordinating meetings, events and workplace initiatives.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• High attention to detail and strong record-keeping capability.
• A positive, customer-focused and solutions-driven mindset.
• Experience supporting safety administration and document control activities (highly regarded).

What we offer

• Competitive remuneration package with project site allowances.
• Long-term opportunities across major energy infrastructure developments.
• A collaborative and supportive project environment.
• Exposure to high-profile utility-scale energy projects.
• Career development opportunities within a rapidly growing business.
• The opportunity to help shape project culture, workplace experience and administration excellence across PCM projects.