ELC Administration Officer – Brindabella Christian College

Brindabella Christian College; North Canberra; On-site; AUD 52,000 - 76,000; Part time

Job summary

Brindabella Christian College is seeking an ELC Administration Officer (0.8 FTE) to provide high-quality administrative support to the Early Learning Centre, manage CCS processes, and ensure regulatory compliance. You will serve as the main contact for families, staff, government agencies, and external stakeholders while maintaining accurate records and timely communications.

The role supports the school’s Christian ethos and ensures efficient operation in line with education and childcare

Qualifications

• Excellent organisational and time management skills to prioritise tasks and meet deadlines.
• Excellent administrative skills with strong verbal English communication and attention to detail.
• Confident with accounts and data; commitment to supporting families.
• Understanding of budgeting and financial processes; high confidentiality and professionalism.
• CCS knowledge including enrolments, ACCS applications, attendance reporting; kitchen compliance in ELc support.
• Familiarity with OWNA or similar childcare management systems is advantageous.

Responsibilities

• Provide administrative support to the Early Learning Centre Director and leadership team.
• Coordinate enrolments, waiting lists, orientation processes, and family communications.
• Maintain accurate student, family, and staff records within relevant management systems.
• Process invoices, purchase orders, and fee administration where required.
• Administer CCS using our centre software.
• Ensure accurate enrolment notices, attendance records, and session reports are submitted.
• Monitor CCS compliance requirements and reporting deadlines.
• Assist families with CCS enquiries and provide guidance regarding enrolment and documentation requirements.
• Liaise with Services Australia regarding CCS matters.
• Reconcile attendance data and fee records to support accurate funding claims.
• Maintain confidentiality and security of family information.

Skills

Organisational skills

Administrative skills

Verbal English

Attention to detail

Accounts & data

Budgeting

Confidentiality

Professionalism

CCS knowledge

Enrolments

ACCS applications

Attendance reporting

OWNA familiarity

ELC administration

Kitchen compliance

Tools

Microsoft 365

OWNA

Job description

1d ago , from Christian Schools Australia

The ELC Administration Officer (0.8 FTE) is responsible for providing high-quality administrative support to the Early Learning Centre, managing Child Care Subsidy (CCS) processes, maintaining regulatory compliance, and delivering professional customer service to families. The position supports the mission, values and Christian ethos of the school while ensuring the centre operates efficiently and in accordance with all relevant legislation and regulatory requirements.

The role serves as a key point of contact for families, staff, government agencies, and external stakeholders, ensuring accurate record keeping, enrolment administration, CCS management, and compliance with education and childcare regulations.

Key Responsibilities:

• Provide administrative support to the Early Learning Centre Director and leadership team.
• Coordinate enrolments, waiting lists, orientation processes, and family communications.
• Maintain accurate student, family, and staff records within relevant management systems.
• Process invoices, purchase orders, and fee administration where required.
• Administer CCS using our centre software.
• Ensure accurate enrolment notices, attendance records, and session reports are submitted.
• Monitor CCS compliance requirements and reporting deadlines.
• Assist families with CCS enquiries and provide guidance regarding enrolment and documentation requirements.
• Liaise with Services Australia regarding CCS matters.
• Reconcile attendance data and fee records to support accurate funding claims.
• Maintain confidentiality and security of family information.

Key Selection Criteria:

• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Excellent administrative skills, strong verbal English communication, attention to detail, confidence working with accounts and data, and a commitment to providing outstanding support to families.
• A sound understanding of financial processes including budgeting.
• High level of confidentiality, integrity, and professionalism.
• Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint).
• Strong CCS knowledge is highly desirable, including experience with enrolments, ACCS applications, attendance reporting and resolving subsidy-related issues. Some further ELC support will be included such as kitchen compliance.
• Experience in early learning administration and familiarity with OWNA or similar childcare management systems is advantageous.