Early Learning Centre (ELC) Administration Assistant

Immanuel Primary School; Adelaide; On-site; AUD 70,000 - 85,000; Full time

Job summary

Immanuel Primary School's Early Learning Centre in Adelaide is seeking a compassionate ELC Administration Assistant to join the team in a 1.0 FTE role commencing January 2027. You will provide day-to-day administrative support to the ELC leadership team and staff, and deliver friendly, welcoming assistance to families, staff and visitors.

You will handle calls, emails and enquiries, maintain records, process enrolments in Xplor, and assist with CCS administration and compliance tasks.

Qualifications

• Experience in frontline or customer service, preferably in an ELC/school setting.
• Experience maintaining confidential records and supporting compliance documentation.
• Familiarity with CCS processes and family accounts.

Responsibilities

• Provide day-to-day administrative support to the ELC leadership team and staff.
• Deliver friendly, professional and welcoming assistance to families, staff and visitors.
• Respond to telephone calls, emails and general enquiries, referring matters to the appropriate staff member as required.
• Maintain organised records and filing systems and assist with preparing correspondence, reports and schedules.
• Process enrolments, bookings and updates to family information in Xplor and other relevant systems.
• Maintain accurate child and family records, following up on missing or outdated documentation.
• Support fees and Childcare Subsidy administration.
• Assist with compliance, documentation, purchasing and supplies.

Skills

Frontline customer service

Communication

Teamwork

Education

Administrative experience in education setting

Tools

Xplor

Job description

Early Learning Centre (ELC) Administration Assistant

An Innovative Co-Educational Primary School and Early Learning Centre of the Lutheran Church of Australia

Serving 700 students from ELC to Year 6

At our Immanuel Early Learning Centre, we are committed to providing education where each child is supported to grow and develop as a whole person.

We are currently seeking a compassionate and dedicated ELC Administration Assistant to join our ELC community in a 1.0 FTE position commencing Monday 18th January 2027.

As an ELC Administration Assistant, you will:

provide day-to-day administrative support to the ELC leadership team and staff

deliver friendly, professional and welcoming assistance to families, staff and visitors

respond to telephone calls, emails and general enquiries, referring matters to the appropriate staff member as required

maintain organised records and filing systems and assist with preparing correspondence, reports and schedules

process enrolments, bookings and updates to family information in Xplor and other relevant systems

maintain accurate child and family records, following up on missing or outdated documentation.

support fees and Childcare Subsidy administration

assist with compliance, documentation, purchasing and supplies

We are looking for someone with:

proven success in a frontline service or customer service role - previous experience in an ELC, childcare service, school environment or similar is desirable

experience maintaining accurate, confidential records and supporting compliance documentation, audits or government reporting

familiarity with Child Care Subsidy (CCS) processes, reporting requirements and their impact on family accounts

demonstrated strengths in communication, relationship building and teamwork

the ability to work collaboratively with staff, students, and families

Join a supportive, values-based community where your work helps families feel welcomed, informed and confident from their first interaction with our ELC.

Applications close on Monday 23rd November at 4pm.