Early Learning Centre (ELC) Administration Assistant

Lutheran Education Australia Ltd; Adelaide; On-site; AUD 60,000 - 80,000; Full time

Job summary

Immanuel Early Learning Centre is seeking a compassionate ELC Administration Assistant in Adelaide's western suburbs for a full-time, permanent position commencing 18 January 2027. You will support the ELC leadership team, families and staff and manage enrolments, records and inquiries.

The role includes CCS processing, financial administration assistance, and procurement duties within a values-based Lutheran school community.

Qualifications

• Experience in frontline service or customer service is desirable.

Responsibilities

• Provide day-to-day administrative support to the ELC leadership team and staff.
• Deliver friendly, professional and welcoming assistance to families, staff and visitors.
• Respond to telephone calls, emails and general enquiries, referring matters to appropriate staff.
• Maintain organised records and filing systems; assist with correspondence, reports and schedules.
• Process enrolments, bookings and updates to family information in Xplor and other systems.
• Maintain accurate child and family records; follow up on missing or outdated documentation.
• Support fees and Childcare Subsidy administration.
• Assist with compliance, documentation, purchasing and supplies.

Job description

Early Learning Centre (ELC) Administration Assistant

Contract Type: Permanent/Ongoing Position Full Time

Applications Close: 23 November 2026

We are currently seeking a compassionate and dedicated ELC Administration Assistant to join our ELC community

An Innovative Co-Educational Primary School and Early Learning Centre of the Lutheran Church of Australia

Serving 700 students from ELC to Year 6

At our Immanuel Early Learning Centre, we are committed to providing education where each child is supported to grow and develop as a whole person.

We are currently seeking a compassionate and dedicated ELC Administration Assistant to join our ELC community in a 1.0 FTE position commencing Monday 18th January 2027.

As an ELC Administration Assistant, you will:

• provide day-to-day administrative support to the ELC leadership team and staff
• deliver friendly, professional and welcoming assistance to families, staff and visitors
• respond to telephone calls, emails and general enquiries, referring matters to the appropriate staff member as required
• maintain organised records and filing systems and assist with preparing correspondence, reports and schedules
• process enrolments, bookings and updates to family information in Xplor and other relevant systems
• maintain accurate child and family records, following up on missing or outdated documentation.
• support fees and Childcare Subsidy administration
• assist with compliance, documentation, purchasing and supplies

We are looking for someone with:

• proven success in a frontline service or customer service role - previous experience in an ELC, childcare service, school environment or similar is desirable
• experience maintaining accurate, confidential records and supporting compliance documentation, audits or government reporting
• familiarity with Child Care Subsidy (CCS) processes, reporting requirements and their impact on family accounts
• demonstrated strengths in communication, relationship building and teamwork
• the ability to work collaboratively with staff, students, and families

Join a supportive, values-based community where your work helps families feel welcomed, informed and confident from their first interaction with our ELC.

Applications close on Monday 23rd November at 4pm.

Affiliation: Lutheran
Teaching Level: Primary
Gender: Coed

700 Students
45 TeachingStaff
28 Non-Teaching Staff

Multi Campus

Offers IB

'Building Foundations for Life'RESPECT - FLOURISH - SERVEImmanuel Primary is a school of the Lutheran Church of Australia established in 1970.It is located on the same campus as Immanuel College Novar Gardens, in the western suburbs of Adelaide, 5 minutes from Glenelg beach and 12 minutes from the city centre.It serves 670 students from ELC to Year 6, with 3 streams in Reception to Year 6 year levels.Immanuel Primary School is an innovative school that has a very clear focus on proclamation of the Gospel, providing an outstanding educational program with a very active co-curricular program.The parents of the school are closely connected with what has been described by others as a wonderfully family friendly environment. Everyone is someone at Immanuel. The children and parents love the supportive and harmonious spirit.Please refer to the Immanuel Primary School website to gather information about the school's purpose and passion.