Education Operations & Scheduling Specialist

Victorian Government; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Homestead Senior Secondary College in Point Cook, VIC, is seeking an Education Support/Administration role to support daily school operations and staff coordination. The position focuses on organising class covers, Data/Timetable updates, and front office support.

Responsibilities include managing the relief system, daily bulletins, attendance, and routine administrative tasks. Applicants should be prepared to work under supervision and align with Department policies and VGSA guidelines.

Qualifications

• Demonstrated high-level organisational skills and capacity to manage daily staffing and supervision requirements accurately and within strict timelines.
• Strong problem-solving skills and the capacity to respond calmly and effectively to changing daily operational needs within established procedures.
• Strong interpersonal and communication skills, with a proven capacity to work collaboratively with staff, students, CRTs and school leadership.
• Commitment to applying Department of Education, college and VGSA requirements to support effective and efficient daily school operations.

Responsibilities

• Daily Organisation: Supporting the teacher relief system including allocating covers and duties to teachers and Casual Relief Teachers (CRTs) in a fair, equitable and transparent manner.
• Being available each morning to arrange cover of classes and duties of absentee teachers either through the allocation of covers to staff or by the use of CRTs.
• Implementing the Daily Organiser program (Edval Daily), including replacement teachers for teacher absences, lesson cancellations, student excursions and other changes affecting classes and student supervision.
• Liaising with the School Operations and Timetabler to ensure all daily operational needs are being met.
• Being mindful of staff needs and special circumstances in the allocation of duties, particularly in adhering to the current VGSA.
• Role marking of students in independent study sessions in the study centre.
• Implementing established processes and procedures for informing school staff on a daily basis of their responsibilities with regard to required duties.
• Producing the Daily Bulletin and communicating daily operational changes to staff.
• Maintaining the Yard Duty Roster under the direction of the School Operations and Timetabler.
• Updating Compass and the operational timetable with approved changes to rooming, classes or staffing.
• Liaising with relevant staff regarding approved staffing changes and organising routine changes to rooming or redistribution of classes where necessary.
• Informing the Finance Manager of the time worked by CRTs for local CRTs and Agency.
• Assisting the CRTs in being aware of relevant school policies, procedures and expectations.
• Monitoring CRT performance and referring concerns to the School Operations and Timetabler or relevant Assistant Principal.
• Monitoring CRT use within established parameters and raising staffing concerns with the School Operations and Timetabler.
• Notifying relevant administration staff of general staff absences and patterns as required.
• Providing relevant Daily Organisation statistics and data to support workforce and operational reporting.
• Maintaining records for camps, tours, excursions, incursions and special events as required for Daily Organisation.
• Updating the staffroom calendar as required (termly), in collaboration with School Operations and Timetabler.
• Supporting other operational and administrative tasks around the college at times where specific Daily Organisation work may not be required.
• Updating operational handbooks and associated documents under the direction of the School Operations and Timetabler.
• General Administration and Support: Provide general administrative, OHS and reception support to ensure the smooth operation of the college.
• Assist with front office duties, including telephone enquiries, greeting visitors and responding to student and parent enquiries.
• Support student attendance administration, including late arrivals and early departures.
• Undertake routine administrative tasks including data entry, filing, document preparation and correspondence.
• Provide front office coverage during staff absences, busy periods and when Daily Organisation responsibilities permit.
• Other duties appropriate to the classification as directed by the School Operations and Timetabler, Assistant Principal or Principal.

Skills

Organisational skills

Problem-solving

Interpersonal skills

Tools

Edval Daily

Job description

Homestead Senior Secondary College in Point Cook, VIC, is seeking an Education Support/Administration role to support daily school operations and staff coordination. The position focuses on organising class covers, Data/Timetable updates, and front office support.

Responsibilities include managing the relief system, daily bulletins, attendance, and routine administrative tasks. Applicants should be prepared to work under supervision and align with Department policies and VGSA guidelines.