EA to Founder /CEO | Media Giant

The EA Agency; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

The EA Agency is seeking an exceptional Executive Assistant to support its CEO and Co-Founder in Sydney. This fast-paced role requires proactive problem-solving, strategic thinking and a proactive, discreet approach to both business and personal matters.

You will anticipate needs, manage complex calendars, coordinate travel, and drive efficient AI-powered workflows across the executive team. Strong communication and multi-site coordination are essential.

Qualifications

• Essential: 5+ years supporting C-suite leaders or a high-net-worth entrepreneur.
• Experience with media, start-up or scale-up environments is a plus.
• Ability to anticipate needs, plan strategically and improve processes using AI.
• Strong time management and discretion in a fast-moving setting.

Responsibilities

• Manage a complex diary, inbox and travel for the CEO to maximise productivity.
• Provide business and personal support to keep priorities on track.
• Plan and run leadership off-sites, strategy sessions and business reviews.
• Drive accountability across the leadership team and follow up on actions.
• Coordinate information requests from internal/external stakeholders, including investors.

Skills

Executive support

C-suite support

Time management

AI workflow design

Google Workspace

Tools

Google Workspace

Job description

The opportunity

Our client is a major media group with a genuine high-performance culture, where everyone works smarter, challenges themselves and makes every day count. We're looking for an exceptional Executive Assistant to support its CEO and Co-Founder, a true entrepreneur who thinks big, moves fast and is always three steps ahead.

This isn't a role for someone who waits to be told. You'll anticipate what's needed before it's asked for, solve problems before they land, and keep a fast-moving leader focused on what matters most. You'll also support the wider Executive Leadership Team. If you love pace, thrive on change and are keen to use AI to work smarter, you'll be right at home.

Day to Day

• Managing a complex diary, inbox and travel, making sure every hour of the CEO's time counts
• Providing both business and personal support, so priorities never slip
• Planning and running leadership off-sites, strategy sessions and business reviews
• Driving accountability across the leadership team by following up on actions and deliverables
• Managing information requests from internal and external stakeholders, including investors
• Keeping daily priority lists sharp and up to date
• Researching and preparing documents, agendas, presentations and reports
• Looking after key stakeholders and hosting when needed
• Delivering ad hoc projects that support the business's growth
• Supporting the broader leadership team

You'll Need

• Essential: experience supporting a high-net-worth entrepreneur in a fast-paced environment
• 5+ years supporting C-suite leaders or working in a similar executive support role
• Media, start-up or scale-up experience is a real advantage
• You anticipate needs, think strategically and are always looking for a better way to do things
• Genuinely curious about AI, and keen to design and implement AI-powered workflows
• Advanced Google Workspace skills, including Gmail
• Exceptional time management, able to juggle competing priorities and change direction at short notice
• Calm under pressure, with a flexible, solutions-focused approach and high attention to detail
• Excellent written communication, with the emotional intelligence to build strong relationships at every level
• Absolute discretion and professionalism
• Experience coordinating across multiple sites and time zones

Why you'll love it

You'll work side by side with an inspiring founder at the heart of a major media group, where your impact is visible from day one and no two days are the same.